Human Resources Specialist

Human Resources Specialist (0.8 FTE)

Clinic Setting: Private Family Medicine Clinic

FTE: 0.8 (Approximately 32 hours per week)

Reports To: Clinic Owner/Lead Physician/Practice Administrator

Position Summary

Wildwood Family Clinic, a private family medicine clinic located on the East Side of beautiful Madison, WI, is seeking a Human Resources Specialist The individual in this role is responsible for managing all human resources functions for clinic and requires a seasoned professional who can operate independently, ensuring the practice is compliant with all federal and state labor laws, fostering a positive and professional work environment, and efficiently managing the entire employee lifecycle for both clinical and administrative staff.

The ideal candidate thrives in a solo-HR role, possesses exceptional organizational skills, and understands the sensitive nature of working within a healthcare setting.

Essential Duties & Responsibilities I. Recruitment, Onboarding, and Offboarding

• Onboarding: Conduct comprehensive new-hire orientation, process all necessary paperwork (I-9 verification, W-4s, benefit enrollment), and ensure seamless integration of new staff.
• Credentialing Support: Coordinate necessary compliance and credentialing paperwork for all clinical staff and providers in partnership with the administrative team.
• Offboarding: Conduct exit interviews, process termination paperwork, and manage final payroll and benefits separation.

II. Employee Relations, Performance, and Policy

• Employee Relations: Serve as the primary, confidential point of contact for employee questions, concerns, conflict resolution, and disciplinary actions.
• Performance Management: Administer the annual performance review process for management level at the clinic, train managers on effective feedback, and develop performance improvement plans (PIPs) as needed.
• Policy & Handbook: Maintain and update the Employee Handbook to ensure compliance with all current federal, state, and local employment laws (FMLA, ADA, etc.).
• Training: Coordinate mandatory training, including HIPAA compliance, OSHA/safety, and sexual harassment prevention.

III. Compensation and Benefits Administration

• Benefits: Manage and administer employee benefit programs, including health, dental, life insurance, and the retirement plan (e.g., 401k). Serve as the liaison between employees and benefit brokers/vendors.
• Time & Attendance: Oversee the time-and-attendance system and prepare all necessary documentation for payroll processing.
• Compensation: Conduct periodic salary and compensation reviews to ensure competitive and fair pay practices.

Required Qualifications & Skills

• Experience: Minimum of 5 years of progressive Human Resources Generalist experience, with preference given to candidates with experience in a medical office or healthcare setting.
• Education: Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
• Certification: PHR or SHRM-CP certification is highly desirable.
• Compliance: Demonstrated knowledge of HIPAA regulations, labor laws, and employee classification.

Critical Requirement: Independence and Autonomy

Due to the nature of a small private practice, the candidate must possess the following:

• Self-Starter: The ability to carry out job duties and lead the clinic in areas of expertise without constant supervision
• Exceptional Organization: The capacity to manage diverse responsibilities in a timely manner
• Discretion: The highest level of discretion and integrity in handling confidential patient and employee information in a tight-knit clinical environment.
• Proactive Management: The willingness to take ownership of all HR processes, anticipate compliance risks, and proactively bring solutions to the Practice Administrator and physicians.

Other

• While listed as a 0.8 FTE position, there is room for negotiation on exact FTE
• Excellent benefit package for all employees including family medical and dental insurance, short term disability insurance and retirement plan that includes matching. 

If you enjoy working for a small business dedicated to serving the local community and meet the above qualifications, please consider applying to join us at Wildwood Family Clinic. Please apply directly through our website (https://wildwoodclinic.com/jobs.html)