What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Wild West Systems, Inc.?
We’re hiring a Right Hand to a Founder (Executive Assistant / Founder Ops Finance)
I’m looking for a high-slope, high-integrity Executive Assistant / Founder Operations hire to work directly with me across multiple ventures, with a primary focus on Wild West Systems, a U.S.-based defense technology startup operating in a regulated, high-stakes environment.
This role is designed to be a true right-hand position — sitting at the center of executive decision-making, scheduling, communications, finance coordination, and execution across companies.
This is not a traditional EA role.
It is intense, high-trust, and high-impact.
If you want a calm, predictable 9–5 job, this isn’t it.
If you want to learn how serious companies are built from the inside — and grow into a senior operations role over time — keep reading.
- New York (Great Neck preferred)
- Hybrid / in-person required
- $90,000 base salary
- Equity
- Health benefits
- Significant long-term growth upside
Executive Support & Operations
- Full ownership of my calendar, inbox triage, and follow-ups across multiple ventures
- Scheduling across investors, government, partners, legal, and vendors
- Fundraising logistics and operational coordination
- Building systems, processes, and order as complexity scales
Finance & Accounting Coordination
- Day-to-day financial hygiene across companies
- Expense tracking, reimbursements, receipts, and invoicing
- Proficiency in QuickBooks, billing, and basic accounting workflows
- Preparing payments, financial summaries, and reports (final approvals remain with me)
- Acting as liaison with CPAs, bookkeepers, and external financial partners
Execution & Logistics
- Tracking action items, deadlines, and open loops relentlessly
- Coordinating domestic and international travel
- Supporting select personal and executive logistics
- Handling sensitive and confidential matters with discretion
- 2–5 years of experience supporting a founder/executive or in ops, consulting, venture, finance, or high-growth startups
- Highly organized, detail-oriented, and calm under pressure
- Strong written communication and judgment
- Comfortable with ambiguity, ownership, and responsibility
- Interested in growing into an operations, finance, or Chief of Staff–type role
- U.S.-based and authorized to work in the U.S.
- Eligible to work with ITAR-sensitive information
- Willing to work hybrid / in-person in Great Neck, NY
- Proficient in QuickBooks, billing, and basic accounting workflows
- Willing to sign NDA and ITAR acknowledgment
This is a demanding, high-visibility role supporting a founder across multiple businesses.
For the right person, it is a career-defining opportunity.
To apply:
- Please send CV and a short note explaining why this role excites you and what kind of pressure you’ve operated under before.
Salary : $90,000