Secretary

Job Overview
We are seeking a highly organized and professional Secretary to join our team. The ideal candidate will provide essential administrative support, manage office operations, and ensure smooth communication within the organization. This role requires excellent multitasking abilities, strong communication skills, and proficiency in various office management tools. The Secretary will serve as the first point of contact for clients and staff, contributing to a productive and welcoming work environment.

Duties

• Manage front desk operations, including greeting visitors and handling inquiries with professional phone etiquette
• Operate multi-line phone systems to direct calls efficiently and take accurate messages
• Maintain and update calendars for appointments, meetings, and events using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Support office management tasks including supply ordering, record keeping, and document management
• Assist with customer service by supporting client inquiries via phone or email
• Provide administrative support to staff through calendar management and scheduling appointments
• Handle clerical duties such as typing correspondence, managing emails, and maintaining organized files
• Support medical or dental reception duties if applicable, including appointment scheduling and patient record management

Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Strong computer literacy with excellent typing speed and data entry skills
• Experience with office management systems such as QuickBooks or similar software
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are a plus for communicating with diverse clients and staff
• Previous office experience, including clerical or administrative roles, is preferred
• Exceptional customer service skills with professional phone etiquette and support capabilities
• Knowledge of front desk operations, multi-line phone systems, and calendar management tools
• Attention to detail for proofreading documents and maintaining accurate records
• Ability to handle multiple tasks efficiently while managing time effectively
• Personal assistant or medical receptionist experience is advantageous but not required

Job Type: Full-time

Pay: From $10.50 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person

Salary : $11