What are the responsibilities and job description for the Accounts Receivable Specialist position at Wild Horses 4x4?
WILD HORSES 4x4 is the industry leader in 1966–1977 Ford Bronco parts. We ship nationwide every day and pride ourselves on accuracy, speed, and accountability.
We’re hiring an Accounts Receivable & Shipping Reconciliation Specialist to own the financial closeout of our daily orders and support the growth of our accounting department.
This is not a basic data entry position.
This role is a control point in our order lifecycle.
You will be the financial gate between shipping, sales, and accounting.
Position OverviewThis position is responsible for:
- Reviewing and finalizing all completed invoices
- Reconciling shipping charges vs actual carrier costs
- Clearing shipping variances (profit & loss, backorders, free freight)
- Tracking return shipping costs
- Flagging abnormal shipping losses
- Maintaining organized, searchable invoice records
- Supporting growth of our accounting operations
This role requires attention to detail, pattern recognition, and the ability to identify when something “doesn’t look right.”
Core ResponsibilitiesInvoice Review & Finalization- Review daily completed orders for accuracy
- Reconcile shipping charges vs actual carrier costs
- Clear financial flags before closing invoices
- Ensure invoices are finalized and ready for filing
- Compare customer shipping charges against ShipStation/carrier costs
- Apply proper adjustments (profit/loss, backorder, free freight)
- Identify shipping losses that exceed acceptable thresholds
- Escalate unusual discrepancies
- Track return label costs
- Log return shipping expenses
- Support improved visibility into shipping margin performance
- Assist in vendor return tracking where applicable
- Identify drop ship invoices
- Ensure accurate shipping cost entry when applicable
- Coordinate with accounting on vendor-shipped freight charges
- Organize processed invoices in numerical order
- Maintain daily staging system for quick retrieval
- Prepare invoices for permanent filing
- Support internal teams when documentation is needed
- Work closely with Sales, Warehouse, and Accounting
- Assist in identifying operational errors that impact margin
- Support improvements in reporting accuracy
This role will expand within accounting.
As we grow, responsibilities may include:
- Expanded Accounts Receivable support
- Payment reconciliation
- Credit memo processing
- Vendor return cost analysis
- Monthly shipping P&L reporting
- Accounting system improvement support
- Process documentation & workflow optimization
We are building structure, not just filling a seat.
Ideal CandidateYou are:
- Detail-oriented and organized
- Comfortable working inside systems (ERP, shipping platforms)
- Strong with numbers and pattern recognition
- Able to identify discrepancies quickly
- Process-driven but adaptable
- Calm under daily operational volume
- Comfortable holding other departments accountable when needed
Bonus:
- Experience with shipping platforms (ShipStation, UPS, USPS, etc.)
- Experience in accounting, AR, or operational reconciliation
- Experience in warehouse or e-commerce environments
- Part-time or Full-time (based on candidate)
- In-office position – Lodi, CA
- Flexible structure depending on experience level
Every shipping mistake, missed return cost, or untracked drop ship charge impacts margin.
This position protects:
- Profitability
- Accuracy
- Accountability
- Operational integrity
You will be the checkpoint before invoices become permanent.
Compensation- Competitive pay based on experience
- Opportunity for expanded accounting responsibilities
- Long-term growth within the company
We are a specialized automotive retailer serving a passionate community of classic Ford Bronco owners. We operate with speed, precision, and high expectations.
- If you like structured systems, clear responsibility, and meaningful operational impact — this role is for you.