Accounts Payable Specialist

Job Summary: Responsible for Wilco's accounts payable process, including review, post, and payment of vendor invoices and assure timely payment to vendors; as well as assisting the Accounting Dept with basic bank and account reconciliations. 

Reports to: Accounts Payable Manager

Responsibilities

• Match, audit, and process vendor invoices and statements with purchase orders; Review for completeness and compliance.
• Apply general ledger coding and enter voucher information into accounts payable module; Post entries to accounting system.   
• Perform calculations to ensure timely vendor payment with consideration of payment terms and discounts.
• Process checks, credit card, and draft payments to appropriate vendors.  
• Process employee expense reports.  
• Ensure accurate accounting principles are applied. 
• Responsible for general ledger account coding and transaction dating in support of accurate financial reporting.
• Excellent customer service skills promoting positive Wilco vendor relationships.
• Research and resolve invoice to receiving discrepancies, payment issues, and vendor credits with communication to Merchandising, Inventory Specialists, Receivers, and / or vendors.
• Research payment issues: Void checks and cancel vendor invoices as necessary.  
• Periodically review AP Aging reports for outstanding vendor invoices. 
• Follow Wilco guidelines for processing variances.  
• Ensure and communicate integrity of financial and regulatory issues.                                                   
• Maintain computerized vendor master for multiple business units. 
• Assist with indexing documents and document imaging.
• Communicate initiatives and seek to improve Wilco's accounts payable process and consistency among all locations.
• Cross-training of vendor payables among other accounts payable team members. 
• Assist with 1099 research and processing.  
• Participate in annual financial audit. 
• Assist Accounting Department with basic account reconciliations and special projects.
• Reasoning ability to determine proper handling and processing of documents. 
• Identify and resolve problems in a timely manner and analyze information skillfully.
• High attention to detail and accuracy; Monitor work to ensure quality.
• Excellent written and verbal communication skills.                                                     
• Prioritize and plan work activities; Use time efficiently and meet productivity expectations. 
• Ability to work as part of a team, and thrive independently. 
• Conduct oneself in accordance with Wilco's Core Values.

Benefits

• Medical, dental, and vision health insurance
• Profit Sharing Program - up to 3% of your annual wages
• 401K Retirement Plan with up to 6% Employer Match
• On-Demand Pay
• Tuition Reimbursement
• Advancement Opportunities
• Employee Assistance Program
• Referral Bonus - refer a friend or family member
• Long-term disability and Life/AD & D Insurance
• Generous Employee Discount
• Holidays and paid time off.

Special Skills/Training

• Knowledge of standard accounts payable policies and procedures. 
• Understanding of basic accounting principles and general ledger coding. 
• Experience with purchase orders and related accounts payable documentation.
• Basic knowledge of Excel spreadsheets; Ability to utilize an automated accounts payable system.
• Data entry skills; 10-key by touch and type 50-60 wpm. General office skills.
• Highly organized, detail-oriented, innovative, with strong self-directed time management skills.

Experience/Education

• AS Degree and 2 years' experience in a high volume, multi-location accounts payable environment OR a High school diploma and 4 years experience in a high volume, multi-location accounts payable environment.
• Experience in inventory accounts payable preferred.

Working Conditions

• Work is normally performed remotely, if approved according to Wilco's telecommuting policy.

About Wilco

Dating back to the early 1930s, Wilco, a growing retailer, has stood the test of time by maintaining focus on our values and never losing our passion for customer service. Wilco is progressive and unlike the standard “farm store”. With a variety of departments, including Garden, Pet and Animal Supply, Hardware, Paint, Clothing, and Pet Grooming, partnered with personalized service, our customers consider Wilco a preferred retail destination. Wilco has been named a Top Workplace in Oregon and SW Washington by the Oregonian from 2012 - 2023. We are dedicated to our team and attribute this distinction to them. Hiring Veterans / Military Friendly

Wilco is an Equal Opportunity Employer. We recognize and encourage the valuable and enriching contribution that people from all backgrounds and experiences bring to our organization. As a values-based cooperative, we believe all individuals should be treated on the basis of merit without prejudice.

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