Office Coordinator (Grand Prairie)

In 1989, Wikoff’s first continual improvement department was established, adopting a Total Quality Management approach. Over the years, the department has matured and expanded its vision to include not only oversight of the quality management system, but also training programs and employee safety while adopting other improvement methodologies such as lean and six sigma.

Role

At Wikoff Color Corporation, we’re proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future.

We are seeking a highly organized and detail-oriented Accounts Receivable/Payroll support our branch operations. This multifaceted role involves managing inventory, processing orders, coordinating with suppliers, and overseeing billing functions. The ideal candidate will be a proactive problem-solver with strong Excel skills, ERP system adaptability, and a collaborative mindset.

Key Responsibilities

Administrative & Office Support

• Respond to customer inquiries via email and telephone in a timely and professional manner
• Enter customer orders accurately as received and forward orders
• Complete warehouse transfers for consignment customers as required
• Prepare and process bills of lading for outgoing shipments
• Invoice all shipped orders, run invoice journals, review for errors, and submit invoices
• Create and submit purchase orders to vendors as required
• Receive and confirm purchase orders in the system once materials arrive
• Process accounts payable invoices, apply appropriate GL codes, obtain approval, and submit to Head Office Payables
• Prepare customs documentation for shipments leaving Canada, including Smart Border program requirements
• Assist with semi-annual physical inventory counts
• Perform costing for new products and maintain annual price lists
• Carry out additional duties as assigned by management
  
  

Qualifications

• High school diploma or equivalent required; college coursework in accounting or business is a plus
• Minimum of 2 years of experience in administrative, billing, or accounting roles
• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data validation, and VLOOKUP
• Experience with ERP systems required; ability to quickly learn platforms such as Chempax is essential
• Strong verbal and written communication skills
• Proven ability to manage multiple responsibilities, work independently, and proactively seek guidance when needed
  
  

Working Conditions

• 75% office based; ability to sit for prolonged periods of time.
• 25% standing/walking,climbing, bending, twisting, reaching.
  
  

Effort/Physical Demands

• Constant communication with employees, peer, managers.
• May be required to work outside of normal working hours to meet the needs of production.
  
  

Health And Safety Responsibilities

• Must work in accordance with Health and Safety regulations, Company Rules, Plant Rules, policies and procedures.
• Must use or wear equipment, protective devices, or certain clothing as required by the company.
  
  

Benefits

• Competitive pay and overtime opportunities
• Health, dental, and vision insurance
• Paid time off and holidays
• 401K
• Employee Stock Ownership Plan
• Career development and training opportunities
• Clean, safe, and team-oriented work environment
  
  

This position contributes to a quality product by ensuring overall compliance to defined Product Specifications, the Quality Management System, and the Quality Policy. Additionally, this position promotes a safe work environment by complying with the defined Safety rules, GMP and regulations at all times.

This company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.