Payroll Specialist

The Payroll Administrator is a subject matter expert responsible for all aspects of employee and partner compensation. Reporting to the Controller, the Payroll Administrator ensures the accurate and timely administration of the payroll and partner distributions process, including timecard review, compliance with policies, tax regulations, and deductions requirements, maintenance of records, and required filings.

This position may be hybrid or in-office, which is subject to change based on the needs of the Firm.

Job Duties

The following are essential job duties and responsibilities of the Payroll Administrator. This list is not exhaustive, and other duties may be assigned as necessary.

• Ensure proper federal, state, and local taxes are deducted and paid, including state-mandated insurances.
• Ensure compliance with policies, taxes, regulations, and deduction laws.
• Audit payroll draft for accuracy and ensure all relevant documentation is in order. Distribute draft payroll summaries to appropriate personnel for review and approval. Ensure all edits and adjustments are incorporated into the final, and payroll is processed on time.
• Update payroll information for new hires, promotions, transfers, or terminations - hours, pay rates, direct deposits, tax information, etc.
• Review employee set-ups for accuracy on payroll reporting and coordinate with employee and/or manager for any missing or incomplete data relating to payroll.
• Work with Benefits to ensure proper deductions are taken.
• Address employee questions or concerns about payroll in a user-friendly and timely manner.
• Maintain payroll and distribution records, including partner and employee change records (direct deposits, tax changes, etc.).
• Review employee W-2 documents for accuracy and coordinate distribution.
• Provide payroll-related reports and information for insurance renewal, workers’ compensation, pension audits, and budgeting.
• Assist with internal and external audits as required.
• Support other financial functions and special projects as requested.

Requirements

Education: Bachelor’s Degree in Business, Accounting, or Finance discipline or equivalent experience.

Experience:

• Minimum of 5 years of relevant experience.
• Experience preferably in a professional services environment of over 150 employees.
• HRM and payroll software experience required.

Knowledge, Skills, and Abilities:

• Experienced in basic accounting principles.
• Excellent written and verbal communication skills.
• Highly collaborative and service-oriented.
• Strong attention to detail and outstanding analytical and numerical skills.
• Ability to work well under pressure, balance competing priorities, and handle time-sensitive requests.
• Strong computer skills, including proficiency with Microsoft Office and advanced Excel skills.
• Experience with ADP is a plus.
• Strong organizational and project management skills.
• Maturity, professionalism, and a high level of discretion are required.

Essential Physical/Mental Demands:

• Ability to sit and use a computer for extended periods of time.