What are the responsibilities and job description for the 230 Day Administrative Assistant 4 position at Wichita Public Schools - USD259?
Description
Job Title: Administrative Assistant 4
Position Function: Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.
Essential Performance Responsibilities
Equipment: This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical And Mental Demands
Interrelations:
Job Title: Administrative Assistant 4
Position Function: Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.
Essential Performance Responsibilities
- Assists with copying and distribution of documents and other materials for administrative and clerical staff
- Assist in purchasing equipment and maintain inventory of current office equipment
- Maintain databases, spreadsheets, letters/memos and presentations
Equipment: This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical And Mental Demands
- Work in standard office and school building environments
- Additional demands upon request of Supervisor
- Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
- Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
- Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
- Ability to communicate effectively with a supervisor when their discretion is needed
- Ability to provide exceptional customer service
- Displays eagerness and the ability to learn new methods, procedures, and techniques
- Displays a significant degree of professionalism and confidentiality
- Ability to conform to proper standards of professional dress and appearance
- Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
Interrelations:
- Contact with personnel within the district and with customers and vendors
- Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
- Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
- Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
- Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
- In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
- Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
- All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
- A High School education or GED
- A minimum of six months experience are required for this position