Administrative Assistant - Athletics - WHS

 Position Criteria:

• High school diploma or equivalent
• Training and/or experience in secretarial responsibilities, preferred
• Proficient computer skills including Microsoft Office, preferred
• Experience with social media platforms and photoshop

Performance Criteria:

• Marketing: internal and external communication and promotion of Activities teams, events, and accomplishments
• Activity Passes: process orders and cash payments, work with LifeTouch for student passes, create family and staff passes, distribute
• Athlete Paperwork: process student athlete physical and concussion forms
• Athletic Schedules: from the AD's direction, make updates on all communication channels including CIML and Warriors websites
• Camps/Clinics: verify event details with coaches, setup on RegWorks for registration and payment processing, facilitate profitability calculation post-event and ensure staff payments
• Cash Handling: prepare cash boxes for gate workers, deposit gate income, deposit monies from team fundraising, deposit Activities income
• Coaches Certification: track and report compliance for concussion certification prior to the start of each season
• Contracts: produce, and manage event contracts with competitor schools for multiple sports seasons, including A/R
• Eligibility: monitor, track, and communicate athlete eligibility in the areas of academic, conduct, transfer, and homelessness
• Event Management: plan, promote and attend quarterly informational events for student athletes, parents & coaching staff
• Game Print Materials: produce roster/program with home and visiting team rosters, plus special editions for Senior Nights including coordination with outside vendors (i.e. UPS)
• Office Tasks: overseeing scheduling requests for the conference room, filing, tidying, procurement of office supplies, working with teams to ensure well-functioning office equipment
• Phone Coverage: answering incoming calls on the Activities phone line, serving internal and external customers, connecting to the intended recipient
• Post-Season Awards: working with coaches to prepare Varsity letters, associated pins and certificates to celebrate each team member's accomplishments during the season
• Purchasing: complete PO management working with staff, vendors, receiving, and business office (includes P-Card management, statement reconciliation for dept)
• Rosters: create and maintain based on coach's direction
• Transportation: work with coaches, Durham and additional charter companies to ensure timely transportation of teams to/from away events
• Volunteer Coordination: prepare the schedule of gate workers and publish to fill volunteer positions at each home sporting event, work to fill all spots when a volunteer cancels, attend and work the gate for home football games, and select home track meets

Benefits included:

• IPERS retirement account
• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)
• 2 Personal Days
• 10 Sick days
• Employee use of District Facilities if a part of the Wellness program
• Wee Care - Childcare available at cost for 6mos - 5y for staff's children
• Mileage is reimbursed for approved work-related travel in your personal vehicle completed during scheduled work hours