Workplace Operations Assistant (San Diego Only)

🚀 Whova is hiring Workplace Operations Assistant to join our fast-growing company based in San Diego, CA. 🚀

As a Workplace Operations Assistant, you will have a chance to support a range of internal administrative and operational processes that keep the company running efficiently. This role focuses on documentation management, coordinating operational procedures, financial processing, supporting procurement and vendor negotiation, and workplace logistics.

This position requires strong attention to detail, the ability to manage multiple operational processes simultaneously, and a high level of reliability. The role requires commuting to the office in San Diego. A bachelor's degree is required (Candidates graduating in 2026 are welcome to apply.)

Why Join Whova?

💼 Fantastic opportunities for career growth and development

❤️ Make a difference! Our goal is to change lives with our product.

📈 Work on exciting and impactful projects

🤝 Fun, authentic, and supportive team environment

Whova is a fast-growing company with a top product in our space, supporting events in 100 countries. Our brand-name customers include US-Bank, Stanford, L’Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc. We are proud to be recognized as one of the Best Places to Work in San Diego 🏖️ 5 years in a row, and also won the ⏫ Fastest Growing Private Companies award for 3 years. Recently Whova won the Event Technology Awards’ Best Product Team Award 🏆, People’s Choice Award 🏅 and also Best Event APP Award.

** Award-winning workplace: https://whova.com/jobs/we-are-hiring/ **

What We’re Looking For:

🔍 Attention to detail

📅 Strong organizational skills

🎯 Goal-driven mindset

🧩 Excellent problem-solving skills

How You will Make an Impact

• Process new hire onboarding documentation and maintain internal records and administrative files
• Ensure required documentation and forms are properly completed
• Assist with candidate pipeline coordination and administrative scheduling tasks related to hiring processes
• Maintain internal policies and documentation to support consistent operational procedures
• Manage equipment inventory, workplace supplies, and internal asset records
• Support workplace logistics such as equipment setup, supply ordering, and facility coordination
• Process business operations including invoicing, billing coordination, bookkeeping support, and reconciliation
• Manage purchase orders, vendor communications, negotiation, and procurement execution
• Track inventory levels and maintain operational records related to workplace resources
• Perform additional operational tasks as needed to maintain efficient internal processes

Necessary Skills and Experience

• 🎯 Goal-oriented mindset, highly organized with strong attention to detail
• 🚀 Self-disciplined, self-learning, initiative and proactive
• 🔒 Professional discretion when handling confidential information
• 💬 Strong written and verbal communication skills
• 📚 Positive thinking and growth mindset
• 🧑‍💻 Strong work ethic, sense of ownership and responsibility for assigned work
• 📅 Ability to manage multiple operational tasks in a fast-paced office environment
• 💼 1-2 years of off-campus working experience
• 🎓 Required Education: Bachelor's Degree

What You will Gain

• 💰 Base salary ($45K-$48K, based on experiences)
• 🏖️ Health insurances, HSA, 401(K), 18 days/year paid sick and vacation leave
• 🍲 Two company-provided lunches and bagel Wednesday!
• 🏡 Working from home every Friday
• 🏆 Exposure to a wide range of operational processes within a fast-growing technology company
• 📈 Fast-growing career potential
• ❤️ Collaborative office environment

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Disclaimer: LinkedIn may use automated decision systems (ADS) to target, screen, or rank candidates. To request reasonable accommodation or direct human review, you may send your resume to hr-jobs@whova.com