What are the responsibilities and job description for the Accounts Payable Specialist position at WHOLESALE ELECTRIC SUPPLY CO OF HOU?
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Job title |
Accounts Payable Specialist |
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Reports to |
Operations Manager |
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Classification |
Non-Exempt |
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Schedule |
Monday – Friday, 8 AM – 5 PM / 40 hours a week |
Summary/Objective
The Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.
Essential Functions
- Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment
- Pays employees by receiving and verifying expense reports and requests for prepayments;
- Preparing checks and execute check runs
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Scan processed invoices
- Reports sales taxes by calculating requirements on paid invoices
- Protects organization’s value by keeping information confidential
- Create bank wire templates, set-up wire templates, and verify/release wire in the bank
- Preform Vendor Maintenance
- Issue and replenish petty cash
- Verify and reconcile counter sales drawers and ship tickets
- Prints, obtains signatures and distributes on all accounts payable checks
- Acts as liaison for accounts payable departments between our corporate offices and external branches
- Answers all vendor inquiries
- Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.
- Assembles and processes overnight shipments to branches.
- Assists in monthly closings
- Performs additional assignments at supervisor’s discretion
Competencies
- Strong Microsoft Excel, Word, and 10-key-by-touch skills
- Basic accounting principles knowledge
- Organizational, multi-tasking, and prioritizing skills
- Financial Management
- Collaboration Skills
- Ethical Conduct
Supervisory Responsibility
The Accounts Payable Specialist has no direct supervisory responsibilities.
Working conditions
Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
Position Type and Expected Hours of Work
This is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.
Qualifications:
Education and Experience
- 2 or more years of Accounts Payable experience
- High School diploma required, college courses in accounting preferred