Program Coordinator, Office of Church Engagement and Weyerhaeuser Center for Faith and Learning

Whitworth University is a residential campus shaped by learning, curiosity, and community life. This role is based on campus and requires consistent, in-person engagement.

Position Summary

As a Program Coordinator at Whitworth University, you will provide essential administrative and logistical support to the Office of Church Engagement (OCE) and the Weyerhaeuser Center for Faith and Learning (WEY). Working closely with the Directors and staff of both departments, you will help ensure that programs, events, meetings, and day-to-day operations are organized and carried out effectively.

This position is a key support role for two active departments. The Program Coordinator manages calendars and scheduling, assists with event and program logistics, coordinates routine office operations, supports departmental communications, and provides administrative assistance with purchasing, expenses, and grant-related documentation.

This is a highly collaborative role suited to someone who is organized with a high attention to detail and knack for hospitality.

Core Responsibilities

Program & Event Coordination | 35%

• Provide administrative and logistical support for OCE and WEY programs, events, lectures, retreats, conferences, and other departmental activities, including coordinating room reservations, catering, equipment, materials, and other university support.
• Coordinate arrangements for speakers, guests, and ministry partners, including travel, lodging, itineraries, and other logistics.
• Create and process contracts and other documentation associated with events and programs.
• Maintain event calendars, timelines, and logistical information.
• Provide on-site hospitality and support for departmental events as needed.
• Assist Directors and staff with the implementation of programs and activities.

• Serve as the primary point of contact for OCE and WEY, welcoming visitors, answering phone calls and general inquiries, and directing questions and requests to the appropriate staff member.
• Monitor and respond to general departmental email and other inquiries, handling routine questions and referring more complex requests.
• Provide day-to-day administrative support to OCE and WEY Directors and staff, including preparing documents, reports, and meeting materials.
• Schedule meetings and appointments and maintain departmental and Directors' calendars.
• Maintain accurate files, records, and archives in university systems and databases.
• Coordinate routine departmental needs with university offices including needs related to facilities, technology, equipment, and office supplies.
• Provide general technological and administrative support using Microsoft 365 and other university systems.
• Assist with the supervision and coordination of student employees as assigned.
• Develop and maintain relationships with key contacts across campus to efficiently coordinate departmental needs.
• Provide administrative and logistical support for OCE and WEY communications as needed.

• Assist with routine tracking and documentation of departmental and program expenses and budgets.
• Process checks, payment requests, purchasing card documentation, and other financial transactions.
• Provide administrative support for grant-related recordkeeping and reporting in collaboration with the OCE Finance Coordinator.

• Other duties as assigned.
• Participate in department events and special projects.

Qualifications and Core Competencies

• Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
• 1-2 years of experience providing administrative support in a professional setting, including tasks such as managing calendars, scheduling appointments, handling correspondence, assisting with budgets, and organizing documents.
• A personal commitment to the Christian faith and to the integration of faith and learning.
• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian church

• Knowledge of current academic, business, and administrative practices and procedures.
• Effective organizational, analytical, verbal, and written (grammar, punctuation, proofreading) communication and interpersonal skills.
• Demonstrated ability to work collaboratively with a wide array of constituents.
• The ability to multi-task and perform a wide variety of tasks with minimal supervision and multiple interruptions.
• Ability to supervise student employees.
• Ability to work with confidential information.
• Willingness and ability to learn new tasks.
• Ability to plan and schedule events.
• Demonstrated proficiency with Microsoft 365.

• University experience.
• 3 or more years of related work experience.

Other Details

Schedule
10 months | 30 hours per week | .63 FTE (considered full time for benefits)

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university’s mission and integrate their Christian faith into their work.

Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.

Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.

You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! When you click apply and submit an application, your application is reviewed by a committee of real, living, and breathing human beings who want to understand your background, experience and skills to find ways you relate to the key competencies needed for success in the position.

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

At Whitworth University, we are committed to supporting the well-being of our faculty, staff, and their families by offering an extensive benefits package. Eligible employees can enjoy a variety of benefits, including:

• Comprehensive medical, dental, and vision coverage
• Employer-matched 403 (b) retirement plan
• Tuition remission programs available for employees, their spouses, and dependents
• Life insurance and long-term disability coverage
• Accrued vacation and sick leave based on full-time equivalency (FTE). All staff accrue 8 hours of sick leave per month and 10 to 20 days of vacation per year, depending on employee category.
• 2 days of Floating Holiday leave based on full-time equivalency (FTE)
• Access to an Employee Assistance Program
• Resources for Christian vocation and calling
• No cost access to the University Recreation Center (UREC) and the Megan E. Thompson Aquatic Center
• 15 paid holidays throughout the year