What are the responsibilities and job description for the Office Assistant position at Whitten Inn?
We are seeking a proactive and organized Office Assistant to join our dynamic team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will manage administrative tasks efficiently, and support various office functions. Your enthusiasm and attention to detail will help create a welcoming atmosphere while maintaining high standards of organization and customer service. This paid position offers an excellent opportunity to develop your administrative skills in a fast-paced setting.
- Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records
- Maintain office supplies inventory, place orders as needed, and organize storage areas for efficiency
- Support calendar management and appointment scheduling for staff members or departments
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices as needed
- Provide general administrative support including copying, scanning, mailing, and preparing correspondence
- Running errands as needed
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Previous office management or clerical experience is preferred to handle daily operations smoothly
- Demonstrated customer service skills with professional phone etiquette and positive attitude
- Familiarity with multi-line phone systems, data entry, filing systems, and proofing documents accurately
- Experience with medical or dental receptionist duties, calendar management, or personal assistant roles is a plus
- Knowledge of bookkeeping practices using QuickBooks or similar software enhances your effectiveness in this role
- Strong time management skills to balance multiple responsibilities efficiently
Join us as an Office Assistant and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm for organization, communication skills, and proactive approach will help us deliver outstanding service every day.
Work Location: In person