What are the responsibilities and job description for the Front Desk Receptionist/Office Assistant position at Whitpain Township?
Whitpain Township is seeking a part-time Receptionist/Office Assistant to work approximately 20–24 hours per week at our Blue Bell, PA office.
The ideal candidate is seeking a part-time position with flexible hours, providing coverage for our full-time Code-Administrative Assistant as needed. Work hours fall within our standard office schedule, 8:30 a.m. to 4:30 p.m. The Code Department operates from 8:00 a.m. to 4:00 p.m., with monthly schedules provided.
Requirements:
- Answer direct telephone calls; take messages and respond to routine inquiries
- Greet and assist visitors and residents
- Prepare and proofread correspondence and forms
- Process sewer payments, sell township materials, and assist with Parks & Recreation registrations
- Maintain and archive files and records
- Attend meetings and prepare minutes
- Manage community email requests and Right to Know requests
- Maintain inventory and distribute township documents and code updates
- Order and track office supplies, manage postage and office equipment, and coordinate with vendors
- Provides backup support to the Code Enforcement department, as needed.
- Duties include:
- Schedules inspections and appointments for Code Department.
- Maintains and files correspondence, building plans, reports, and records.
- Sends permits and daily inspection schedule to third party contractors
- Interacts with the public, developers, lawyers. Contractors and residents regarding Township regulations, ordinances, and procedures
- Gathers required data for mailings
Job Qualifications:
- At least 2 years of prior experience working in an administrative office role or code department
- Ability to learn administrative tasks for various departments and fill in as needed.
- Establish and maintain effective working relationships with co-workers, other departments and customers
- Organized, detailed oriented with excellent follow-through abilities and ability to handle and prioritize multiple tasks
- Complete knowledge and ability in business correspondences. Ability to proofread for grammar, spelling, and punctuation with strong attention to detail and accuracy
- Reliable, flexible, team-oriented, pleasant with excellent interpersonal
Job Type: Part-time
Pay: From $22.00 per hour
Expected hours: 20 – 24 per week
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $22