SR FINANCIAL COORDINATOR OF HEALTH SYSTEM SVC

The Whitman-Walker Health System is a community health system committed to advancing social justice and equality through health. Formed to support and advance the mission and purposes of Whitman-Walker through a more diversified and financially sustainable business model, the Health System oversees and addresses critical system-wide issues. The community health system is comprised of the following corporate entities (jointly referred to as the “Health System”):

• Whitman-Walker Health System
• Whitman-Walker Institute
• Whitman-Walker Foundation
• Whitman-Walker Real Property Holdings
• Whitman-Walker @1201
  
  

Job Summary

The Senior Financial Coordinator of Health System Services serves to coordinate all day-to-day operations and project manage all deadlines and projects. The coordination will include all entities of the system which includes the Whitman-Walker Institute and Foundation. The coordination would also include building long-lasting community partnerships and managing the Whitman-Walker Health System real-estate portfolio. The Senior financial coordinator ensures that all Whitman-Walker Health System assets, initiatives, and community partnerships align with the organization’s mission and goals.

Core Whitman-Walker Primary Essential Duties

• Performs and behavesin accordance withWhitman-Walker’s mission, cultural norms and core values of dignity, respect, affirmation, and humility.
• Maintain a respectful, non-judgmental, and compassionate manner with patients/clients/staff.
• Demonstrate excellent customer service byidentifyingand exceeding customer requirements.
• Adhere to Whitman-Walker policies and procedures, with special attention given to HIPAA requirements.
• Maintain data integrity through conscientious use of relevant tools and employing a system of checks and balances.
• Demonstrate organizational skills necessary to multi-task, meetdeadlinesand re-prioritize as needed.
• Participate in organizational quality and performance improvement activities.
  
  

Primary Essential Duties

Coordination of all reporting

• Collaborate with the Whitman-Walker Health System CEO and leadership team to develop and execute strategies that support healthcare services, real estate management, and community partnership initiatives in surrounding areas where the Whitman-Walker Health System and affiliatesoperate.
• Build and sustain community partnerships to promote positive health initiatives, address healthcare needs, and foster goodwill with local organizations, governments, and community groups.
• Collaborate with department heads to ensure seamless service delivery andoptimizefacility capacity to see as many research participants as possible.
• Track and report progress on healthcare, real estate, and community initiatives, ensuringtimelycompletion and alignment with organizational priorities.
• Maintain all Human Resources notification to staff andmonitoruse
• Manage all payroll reports
• Maintain Calendar of CEO
• Maintains all employee time records for the WWHS
  
  

Community Partnerships and Engagement

• Develop andmaintainstrategic relationships with local community organizations, government agencies, healthcare providers, and public health partners.
• Collaborate with external stakeholders toidentifyand address the healthcare needs of underserved populations in Wards 7 & 8.
• Represent the organization at community events, public forums, and meetings with government officials to build and strengthen partnerships.
  
  

Communication and Stakeholder Management

• Serve as the primary liaison between the CEO, Whitman-Walker Health System leaders, and community partners, ensuring clear communication and alignment on priorities.
• Manage internal communications to ensure that both clinical and administrative teams understand the executive team’s goals and priorities.
• Collaborate with communications and external relations teams to communicate the organization’s healthcare and community initiatives to the public.
• Excellentcommunication skills, in person, in writing and via telephone to diverse audiences such as patients, clients, other employees and Board members.
• Demonstrated ability to work in a fast-paced, complex work environment with competing priorities.
• Strong organizational skills and ability tomaintainimportant executiverecordsan accurate,timelyand confidential manner.
• Clear, concise written communication skills with good attention to grammar and punctuation.
• Knowledge of general office terminology, standards,practicesand demands.
• Strong word processing, proofreading, and database management skills.
• Sensitivity to all areas of diversity, including HIV status, race, ethnicity, ability, age, sexualorientationand gender identity.
  
  

Budget Responsibilities

N/A

Management Responsibilities

N/A

Knowledge, Skills And Talents Required

• 4 years of healthcare experience
• Experience working with C-SuiteExecutives
• Strong understanding of healthcare operations
• Excellent communication, leadership, and organizational skills, with the ability to manage diverse teams across healthcare, real estate, and community functions.
• Excel, Word and PowerPoint and Microsoft Suite
• Must be proficient with Microsoft calendar. Willbe responsible forall scheduling for the CEO
  
  

Working Conditions:

Working conditions for this position are normal for an office environment. Individual may be required to work evenings and / or weekends and organization events. 

Physical Demands:

• Lifting: Nomore than 20 lbs. and infrequently.
• Movement: Standingand sitting for long periods.
• Visual:Longperiodsoncomputer.
• Concentration: Extendedperiods of engagement with computer systems where concentration is key to accuracy in data entry. Intermittent periods of engagement with a telephone system to respond to inquiries where concentration is key to task performance.
• Communication: Directand indirect communication. Written and verbalcompetence.