What are the responsibilities and job description for the Marketing / Proposal Coordinator position at Whitman, Requardt and Associates, LLP?
At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!
WRA is seeking an experienced, self-motivated Proposal Coordinator to join our Richmond, VA office. The ideal candidate is organized, detail-oriented, and proactive, with strong writing skills, creative problem-solving abilities, and a high level of accountability from start to finish. This role requires the ability to manage multiple priorities, adapt to shifting deadlines, and produce accurate, polished work under pressure. Success in this position depends on strong time management, attention to detail, and the ability to work both independently and collaboratively while supporting efficient, high-quality proposal efforts.
Responsibilities:
- Develop and coordinate proposals, presentations, and supporting materials into polished, client-ready packages
- Write, edit, and produce responses to solicitations (SOQs, RFQs, RFPs), including research, technical content, graphics, and layout/design
- Collaborate with multidisciplinary teams to manage the full proposal lifecycle from kickoff through delivery
- Review solicitations for requirements and ensure proposals are accurate, compliant, and high quality
- Support development of graphics, written content, and interview materials (presentations, handouts, leave-behinds)
- Track and research new business opportunities and maintain opportunity databases
- Schedule and participate in proposal strategy meetings, pre-proposal meetings, and debriefs
- Maintain and update marketing materials and databases (resumes, project profiles, photos, references, certifications, etc.)
- Assist with additional business development and marketing activities as needed
Requirements:
- Associate or Bachelor’s degree in Marketing, English, Communications, Journalism, or related field preferred (equivalent experience considered)
- At least 1 year of marketing/proposal writing experience; A/E/C industry experience preparing SOQs and proposals preferred
- Strong writing, editing, proofreading, and communication skills with exceptional attention to detail
- Excellent time management and organizational skills; ability to manage multiple deadlines and shifting priorities
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Creative Suite, especially InDesign
- Self-motivated and adaptable, with the ability to work independently and collaboratively
- Professional demeanor with strong interpersonal skills and a commitment to quality and client service
Benefits:
WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:
- Flexible work schedule options
- Competitive salary
- Leave accrual and paid holidays
- Healthcare benefits
- Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
- Flexible spending accounts for medical and dependent care reimbursement
- 401(k) Retirement Plan
- Tuition Reimbursement
- Employee Assistance Program
- Parental and maternity leave benefits
WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.
Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)
***** Not accepting resumes from 3rd party recruiters for this position *****
Position #: 3185