Human Resource Coordinator

About Us

Whitman Family Development is a family-owned real estate company specializing in high-end retail, management, and leasing. The company owns and operates Bal Harbour Shops, a historic luxury shopping destination. Bal Harbour Shops is a global leader in the industry and is best known for its curated retail, as well as the emotional connection to its tenants and customers. For more information on Bal Harbour Shops, please visit https://www.balharbourshops.com/.

Position Summary

This role is primarily responsible for managing recruitment activities, facilitating smooth onboarding processes, and providing day-to-day HR support to employees and people leaders. The ideal candidate is people-focused, process-driven, and passionate about creating a positive employee experience from day one.

Responsibilities

• Manage end-to-end recruitment efforts including job postings, sourcing, screening, interviewing, and coordinating offers.
• Own the onboarding process to ensure new hires are welcomed and integrated effectively and efficiently.
• Provide timely and responsive support to employees and people leaders on HR-related inquiries and needs.
• Serve as an HRIS power user; becoming fluent with each module and collaborating with managers to navigate HR systems with ease.
• Maintain and update employee records in the HRIS system, ensuring accuracy and confidentiality.
• Coordinate and support HR programs and initiatives such as performance reviews, engagement surveys, and training sessions.
• Collaborate with cross-functional teams to improve processes and ensure alignment with HR best practices.
• Ensure compliance with employment laws and internal policies.
• Assist with offboarding processes and exit interviews.

Education and Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience).
• 3 years of experience in an HR role, preferably with a focus on recruitment and onboarding.
• Experience in a high-growth environment is a plus.
• Experience with applicant tracking systems (ATS) and HR information systems (HRIS).

Knowledge, Skills, and Abilities

• Solid understanding of HR policies, procedures, and employment laws.
• Excellent communication, interpersonal, and problem-solving skills.
• High attention to detail and strong organizational skills.
• Ability to handle confidential information with professionalism and discretion.

Physical Requirements

Primarily sedentary role which requires the ability to occasionally bend, stoop, reach, lift, move, and carry materials and supplies weighing twenty-five (25) pounds or less.

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This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the employee. Duties, responsibilities and activities may change at any time with or without notice.

Whitman Family Development is committed to providing equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.