What are the responsibilities and job description for the Front Desk Coordinator position at Whitley Penn?
Whitley Penn, a leading CPA and Consulting firm, is looking for a Front Desk Coordinator to join our team in Midland. The Front Desk Coordinator performs general and administrative tasks to ensure the successful daily operations of the office. The expected hours for the position are 7:45am – 5:00pm with additional hours as required, Monday to Friday.
How We Work
Whitley Penn has become one of the most distinguished and fastest growing public accounting firms by providing exceptional service that reaches far beyond traditional accounting. We believe in working in collaborative teams with an emphasis on an open-door policy and encouraging entrepreneurial thinking. We learn, innovate, and succeed by sharing knowledge, embracing diversity, and working together. We are all part of the same family and each person matters. We are more than just a job.
How Will You Make an Impact?
- Greets clients professionally and cheerfully.
- Handle and direct calls.
- Appointment setting including conference room reservations and preparation
- Prepare all overnight packages and couriers
- Process incoming/outgoing mail and maintain postage log and supplies
- Accept deliveries from vendors
- Maintain cleanliness and neatness at the front desk and Conference rooms on a daily basis
- Assist with other administrative duties as assigned
- Any other duties as requested and needed
Working Conditions:
- The work is typically performed in an office environment, which requires normal safety precautions; work may require some physical effort in the handling of light materials, boxes or equipment.
- Regular, physical, and predictable on-site job attendance.
- Must be able to lift or move up to 30 lbs.
How Will You Get Here?
- Minimum 2 years of experience with front office/administration
- Proficiency with Microsoft Office – Word and Excel; PowerPoint is a plus.
- Must be organized with strong attention to detail.
- Ability to multitask.
- Professional appearance and demeanor with a positive attitude.
- Must be prompt, dependable and reliable
Why Should You Apply?
- Firm Paid Medical Insurance (Employee Only Coverage on 2 of 3 plans)
- Voluntary Dental and Vision Insurance
- Generous PTO for Non-Exempt Team Members
- Paid Parental Leave
- 401(k)
- Discretionary Bonus Program
- Health & Wellness Program
- Pet Insurance
Whitley Penn is proud to be an equal opportunity workplace. We recruit, employ, train, compensate, and promote without regard to on age, race, creed, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other basis protected by applicable federal, state, or local law. Whitley Penn is a participant in E-Verify please follow the link to review disclosure notifications: https://www.dropbox.com/s/olsr5xgsgxsntu3/E-Verify Notices.pdf?dl=0. All employment is decided on the basis of qualifications, merit, and business need.
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