What are the responsibilities and job description for the Administrative Assistant position at Whitestone Associates, Inc.?
About The Job Administrative Assistant
Whitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Administrative Assistant to join our team. This is a tremendous opportunity for qualified candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. Salary commensurate with experience.
Location: Chalfont, PA
Responsibilities
Whitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Administrative Assistant to join our team. This is a tremendous opportunity for qualified candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. Salary commensurate with experience.
Location: Chalfont, PA
Responsibilities
- Assist in the preparation, review, and editing of technical reports;
- Coordinate with project teams to gather necessary information and ensure accurate documentation;
- Research property information using internet sources and in-house documentation;
- Set up new projects;
- Create file tree on network and physical file folders;
- Create team-specific documents for use with project tracking;
- Maintain job files adhering to company standards;
- Act as a liaison between clients, agencies, and project managers;
- Support the preparation of client proposals;
- Research and compile reports, plans, and applications for submittal to state and local agencies;
- Prepare hearing folders and exhibits for use at public hearings;
- Maintain calendar for designated teams;
- Support business development efforts by researching potential opportunities and clients while working to schedule/coordinate meetings and presentations; and
- Provide assistance to senior staff in other areas as needed.
- Highschool Diploma or equivalent required (AS or BS Degree preferred);
- 1 year of administrative and/or project team support in an office setting;
- Excellent typing ability, with an emphasis on accuracy and attention to detail;
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer;
- Strong oral and written communication skills;
- Excellent spelling, grammar, and proofreading abilities;
- Prior experience in a fast-paced, multitasking environment; and
- Previous experience in architecture, engineering, and construction firms highly preferred.
- The estimated range for this position is $23/hr to 26/hr
- Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
- Medical Insurance
- Dental Insurance
- Health & Dependent Care Flexible Spending Accounts
- Traditional & Roth 401K Plans with Company Match
- Long Term & Short Term Disability Insurance
- Company-Sponsored Life & AD&D Insurance
- Multiple AFLAC Insurance Products
- Pet Insurance
- Identity Theft Protection
- Multiple Corporate Discount Programs
Salary : $23