Payroll & Administrative Operations Coordinator

Job Overview

We are seeking a dynamic and detail-oriented Payroll & Administrative Operations Coordinator to join our team. In this vital role, you will oversee payroll processing, ensure compliance with labor and tax laws, and manage a variety of administrative functions that keep our organization running smoothly. Your expertise in payroll systems, accounting software, and HRIS platforms will drive efficiency and accuracy across our operations. This position offers an exciting opportunity to contribute to a collaborative environment where precision meets proactive problem-solving.

Duties

• Manage payroll processing using systems such as Workday, ADP, Paychex, UltiPro, Kronos, Ceridian, and other supported payroll platforms, ensuring timely and accurate payments.
• Maintain and reconcile general ledger accounts related to payroll and benefits administration, utilizing accounting software like QuickBooks, PeopleSoft, or governmental accounting systems.
• Ensure compliance with employment and labor laws, tax regulations, and payroll tax obligations by staying current on legal updates and implementing necessary adjustments.
• Handle confidential information with integrity while managing employee data entry, benefits administration, and payroll records within HRIS systems.
• Support benefits administration processes including enrollments, changes, and inquiries while coordinating with benefits providers.
• Conduct detailed analysis of payroll data, prepare journal entries for financial reporting, and perform general ledger reconciliations to ensure financial accuracy.
• Assist in the implementation and maintenance of time & attendance systems like Kronos or similar platforms to track employee hours accurately.
• Support audits related to payroll tax filings, governmental reporting requirements, and internal controls to uphold compliance standards.
• Perform routine administrative tasks such as data entry, document management, and generating reports using spreadsheets or specialized financial software.

Qualifications

• Proven experience working with payroll systems such as Workday, ADP, Paychex, UltiPro, Kronos or Ceridian is essential.
• Strong knowledge of corporate accounting principles including double entry bookkeeping, journal entries, debits & credits, and general ledger reconciliation.
• Familiarity with HRIS platforms and time & attendance systems for efficient payroll management.
• In-depth understanding of employment law, labor law compliance, tax law related to payroll taxes, and governmental reporting requirements.
• Demonstrated ability to handle confidential information discreetly with high attention to detail in data entry and record keeping.
• Proficiency in spreadsheets (Excel), accounting software (QuickBooks or similar), and financial analysis tools is required.
• Excellent organizational skills combined with the ability to multitask in a fast-paced environment.
• Strong analytical skills with the ability to interpret complex data sets for accurate reporting and decision-making.

Join us as a Payroll & Administrative Operations Coordinator—where your expertise will empower our organization’s efficiency while supporting our team’s success!

Pay: From $70,000.00 per year

Work Location: In person

Salary : $70,000