Legal Administrative Assistant - Litigation

Job Title: Legal Administrative Assistant – Litigation

Location: Richmond, VA

Job Type: Full-Time, Non-Exempt, On-site

Job Summary:

Whiteford is seeking a detail-oriented, proactive, and highly organized Legal Administrative Assistant to join its Richmond, VA office. This position will provide dedicated support to the office’s Managing Partner and his active litigation practice, while also assisting other litigation attorneys as needed.

This is an excellent opportunity for an experienced legal administrative professional who thrives in a fast-paced law firm environment, exercises sound judgment, and is comfortable managing a combination of legal and administrative responsibilities with accuracy, professionalism, and discretion. The ideal candidate will have a minimum of five (5) years of law firm experience, strong litigation support skills, familiarity with court procedures and legal document preparation, and the ability to manage multiple priorities efficiently. This role requires a proactive team member who can anticipate needs, take ownership of assignments, and provide high-level support to a demanding litigation practice.

The successful candidate will be resourceful, organized, technically proficient, and committed to delivering excellent service to attorneys, clients, and colleagues.

Key Responsibilities 

• Preparing, editing, proofreading, and finalizing litigation documents, correspondence, pleadings, and other legal materials.
• Assisting with court filings, including electronic filings in state and federal courts.
• Maintaining calendars, deadlines, and case-related schedules.
• Coordinating meetings, conference calls, travel arrangements, and attorney schedules.
• Managing and organizing digital and paper files.
• Supporting case preparation, including assembling materials, exhibits, binders, and correspondence.
• Communicating professionally with clients, courts, opposing counsel, vendors, and internal team members.
• Processing expense reports, monthly client billing, time entry, and other administrative tasks.
• Providing proactive support to ensure attorneys are prepared, organized, and able to meet deadlines.

Qualifications

• 5 years of legal administrative assistant, legal secretary, or legal practice assistant experience in a law firm environment.
• Litigation experience and electronic court filing systems required.
• Knowledge of court rules, procedures, legal terminology, and litigation document preparation.
• Strong proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Excellent proofreading, formatting, organizational, and time-management skills.
• Ability to prioritize competing deadlines and work efficiently in a fast-paced environment.
• Strong communication skills and a professional, client-service oriented demeanor.
• High level of attention to detail, discretion, and reliability.

What We Offer:

• Competitive salary and benefits.
• Professional growth opportunities within a collaborative law firm.
• Inclusive, service-focused culture

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.