What are the responsibilities and job description for the AP Secretary - BHS position at White Settlement ISD?
REQUIRED KNOWLEDGE/SKILLS:
- Ability to multitask even under high pressure situations
- Ability to maintain professional composure at all times
- Possess strong organizational skills
- Communicate with students, parents, and staff members in a courteous and supportive manner
- Ability to abide by confidentiality laws/procedures
- Ability to complete work in a timely manner to meet deadlines
- Proficient in computer use, printer use, using a photocopier, faxing, and in basic bookkeeping tasks.
DUTIES/RESPONSIBILITIES:
- Provide clerical and administrative support to the principal, vice principal and teaching staff
- Ensure that the office operates in a consistently organized manner every day
- Act as liaison between the community, the school and other internal and external stakeholders
- Coordinate appropriate documents for communication with the district office
- Maintain all recordkeeping for students and staff
- Maintain student and staff confidentiality in all circumstances
- Track attendance and absences; use reporting software/generate reports
- Communicate effectively with a variety of district and community officials
- Use common computer hardware and software efficiently
- Perform data entry
- Perform general office duties such as answering telephone inquiries, filing, spreadsheets,
- Display strong communication, interpersonal and organizational skills
- Carry out assigned tasks with minimal direct supervision
- Provide services for teachers, administrators and students like typing, proofreading, and editing
- Maintain the integrity of information systems, databases, and office files
- Prepare and circulate communication documents
- Reconcile accounts
- Coordinate room reservations for internal and external meetings appointments, events being held on campus
- Purchase departmental resources like materials, computers hardware, software and office supplies
- Enroll students using school database/software
- Distribute incoming mail daily
- Dispense medication and attend to other medical needs of students when the nurse is off campus
- Create and maintain up to date class lists
- Manage activity fund accounts
- Facilitate Friday lunch orders for staff