What are the responsibilities and job description for the Administrative Specialist position at White Plains Watch?
We are seeking a highly organized and detail-oriented Administrative Specialist to support daily office operations and provide administrative assistance across the organization. The ideal candidate will be proactive, dependable, and capable of managing multiple priorities while maintaining accuracy and professionalism.
Key Responsibilities- Provide administrative support to daily office operations and internal teams.
- Prepare, organize, and maintain documents, reports, records, and files.
- Manage data entry and update information in databases and internal systems.
- Coordinate meetings, appointments, schedules, and office activities.
- Respond to routine inquiries through phone, email, and other communication channels.
- Assist with document preparation, filing, scanning, copying, and recordkeeping.
- Monitor office supplies and assist with ordering and inventory management.
- Maintain accurate administrative records and ensure information is properly organized.
- Support internal communication and coordination between departments.
- Assist with special projects and other administrative tasks as assigned.
- Handle confidential information professionally and maintain appropriate discretion.
- Identify opportunities to improve administrative processes and office efficiency.
- High school diploma or equivalent required.
- Previous experience in administrative support, office administration, or a related field is preferred.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency with Microsoft Office or Google Workspace.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Professional, dependable, and proactive work ethic.
- Ability to work independently and collaboratively as part of a team.