Administrative and Program Assistant

Company Description

The White Plains Downtown Business Improvement District (BID) is a non-profit organization established in 1998 to enhance the economic, social, and cultural vitality of the Central Business District. The BID offers services including marketing, streetscape improvements, sanitation, and special events to benefit its members. Encompassing 143 properties with approximately 5.7 million square feet of office and retail space, the BID represents a diverse membership, including small business owners, national retailers, Fortune 500 companies, and commercial property owners. Its mission is to support and grow the business community while creating a vibrant downtown atmosphere.

Role Description

Step into the heart of a vibrant, first-class city and gain hands-on experience in economic and community development! We’re looking for an energetic and detail-oriented Administrative & Program Assistant to join our team in White Plains, NY. Play a key role in bringing the city to life through unforgettable events like Rock the Block, our Jazz Festival, Oktoberfest, and more.

This is a temporary, hourly opportunity running from May through December 2026 (with possibility of becoming a full-time role). In this position, you won’t just support programs—you’ll help shape them. You’ll work closely with a collaborative, tight-knit team to coordinate exciting community initiatives, assist with event production and logistics, and keep operations running smoothly behind the scenes.

What you’ll do:

• Provide essential administrative support to a dynamic small team
• Help plan and execute high-profile community events from start to finish
• Assist with marketing, communications, and outreach efforts
• Build and maintain relationships with local businesses, partners, and stakeholders
• Contribute ideas and energy to enhance programs and community impact

This role is perfect for someone eager to dive into event production, marketing, and community engagement while gaining real-world experience in a fast-paced, supportive environment. If you’re organized, enthusiastic, and ready to make an impact in downtown White Plains, we’d love to meet you!

Qualifications

• Strong Interpersonal and Communication skills to engage effectively with internal teams, stakeholders, and member businesses
• Experience or knowledge in Program Management and Administrative Assistance functions
• Proficiency in conducting Research to support initiatives and developments
• Highly organized, detail-oriented, and able to manage multiple tasks efficiently
• Proficiency in Microsoft Office Suite, Google, and other relevant administrative tools
• Bachelor’s degree or equivalent experience in Business Administration, Management, or a related field preferred
• A positive, team-oriented attitude with a hands-on, “get it done” approach.
• Experience in non-profit or business development settings is a plus

Hourly Rate Range: $20.00 - $25.00 per hour.

Please send cover letter and resume to hr@wpbid.com (all resumes without cover letters will not be considered).