What are the responsibilities and job description for the Administrative Assistant / Office Manager position at White Lotus Group?
Job description:
We are looking for a creative and organized professional to manage the daily operational needs of our office. This role is a great fit for a candidate who is passionate about supporting people, possesses exceptional organizational skills, and enjoys a process-driven environment. This position offers a fantastic opportunity to provide high-level administrative support and help maintain the workplace experience for our team.
Primary Responsibilities:
The Office Manager / Administrative Assistant focuses on office flow, executive support, and team coordination. This role prioritizes stability and meticulous attention to detail.
- Office Operations: Serving as a supportive agent for evolving office operational needs.
- Resource Management: Ensuring the team has the necessary supplies and resources to support collective, daily work.
- Executive Support: Providing direct administrative assistance for the Chief Executive Officer.
- Team Coordination: Providing executional support and oversight for the leadership team to maintain a harmonious environment.
- Project Support: Managing projects related to workplace services and operations in collaboration with larger White Lotus Group team.
- Technical Liaison: Overseeing technology matters through our outsourced vendor to ensure consistent system performance.
- Process Maintenance: Learning and following established strategies to maintain internal workflow and support company efficiency.
Qualifications:
- Minimum of 5 years of experience in administration and office management.
- Strong organizational skills.
- Ability to communicate effectively and professionally with business partners and employees.
- Discipline to organize and prioritize projects in a timely manner.
- Willingness to learn new skills and take on a wide variety of assignments.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Demonstrated ability to manage time efficiently while handling multiple responsibilities simultaneously
About White Lotus Group:
White Lotus Group is a vertically integrated real estate development firm. We maximize complex real estate development and specialize in turn-key projects from concept to delivery. Our culture is built on trust and reliability. We hold ourselves to high standards and provide the tools, support, and opportunities for our employees to thrive.
Our work is guided by four Core Values:
- Optimal Performance: We are a results-oriented firm that values clear expectations and steady progress toward meeting them.
- Upcycling (Growth): We believe in always improving for ourselves, our community, and our business. We focus on putting the right people in the right seats and value those who are always learning.
- Commitment: We build authentic relationships and trust by being reliable and trustworthy partners to our clients and team members.
- Play the Cards You're Dealt: We remain nimble and play the ups and downs like a champion, adjusting to challenges with grace.
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
- Work Location: In person