What are the responsibilities and job description for the Paralegal position at White Lodging?
Description
Position Information
White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is about how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.
What You’ll Do
Operational
Position Information
- This position is hybrid - three days at the Corporate Office in Merrillville, Indiana, and two days remote.***
White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is about how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.
What You’ll Do
Operational
- In collaboration with the Senior Paralegal, manage operational inquiries and requests regarding liquor licenses.
- Management of legal correspondence.
- Manage all administrative responsibilities of the legal department.
- Assist in invoice approval and processing for outside counsel.
- Download and route court filings, subpoenas, and pleadings.
- Draft and proofread correspondence and legal documents.
- Assist with ownership and management transitions.
- Draft and prepare minutes, consents, stock certificates, stock/membership interest transfer agreements, annual reports, state qualification applications, and other basic corporate documents.
- Assist in the preparation, compilation, and delivery of Board of Directors materials.
- Manage the execution of documentation related to legal entity changes.
- Assist the legal, development, and finance groups on diligence and execution of transactions and documentation, including joint venture investments, land acquisition, leaseholds, construction, financing, re-financings, management, and franchise transactions.
- Transactional responsibilities include due diligence production and/or review, assisting with data room setup, preparing signature pages, tracking required signatures and approvals. Post-closing responsibilities include preparing closing volumes and updating corporate records.
- Project management and cross-functional collaboration with internal and external teams to execute transactions.
- Maintain a document management system for legal entities, operating/investment agreements, real estate ownership documents, financing documents, franchise agreements, management agreements, and other transactions.
- Assist and support lawyers and paralegals with their work as needed.
- Manage records, projects, and calendars to ensure everything runs smoothly.
- Communicate, manage, and process data from various internal and external sources (e.g., outside counsel, HR, payroll, tax, operations).
- Participate in special projects and/or programs as requested by the General Counsel.
- 1-3 years of previous legal or other administrative support experience, with a focus on development/transactional matters.
- Ability to handle multiple projects, prioritize higher value work, handle deadline pressures, and handle sensitive information.
- Ability to maintain client confidentiality and privacy.
- High level of proficiency in database applications, as well as Outlook, Word, and Excel.
- Excellent organizational, drafting, and communication skills.
- Must be comfortable working independently in a fast-paced environment and also as part of a team, demonstrating reliability, strong work ethic, collaboration, and cooperation.
- Strong attention to detail and follow-through.
- Intellectually curious and adaptable to change.
- Previous experience working in the hospitality or real estate industry is a plus.
- DailyPay
- Day 1 Medical, Dental, and Vision insurance
- Vacation/Paid Time Off (PTO) with rollover
- Complimentary wellness tools
- Unlimited referral bonuses
- 401(k) with company match
- Hostcare Resources healthcare concierge
- Leadership development
- Tuition reimbursement
- Discounts on hotel rooms, dining, and other travel/entertainment experiences