What are the responsibilities and job description for the Event Coordinator. Experience of 2 + years in the Event Industry. position at WHITE DOOR EVENTS?
JOB DESCRIPTION: EVENT COORDINATOR
The focus of this position is to support all Sr. Design & Sales Consultants in daily functions.
In doing so this allows all Consultants more flexibility managing their client base and to bring on new Clients for the growth of White Door.
An Event Coordinator is responsible for overseeing particular tasks, problem solving throughout the event planning process. Duties include meeting with clients at locations to help with set-up, running errands, working with staff to ensure the completion of a successful event. To travel as necessary
Examples of Daily needs are:
CAD drawings, Order Entry, prepare sales proposals, attend client meetings, attend site visits, assist setups or strikes, Operational tasks, Inventory selection, phone calls, note taking and assist in any task as needed.
Other Areas of Responsibility
Assist with upkeep of office and showroom, Linen, Furniture & Decor
Answering Phones/Walk-in clients
Sending/confirming appointments
Run Reports, check Inventory and Details of all Orders.
POINT OF RENTAL (Software Program)
Run reservation & quote report
Run item prep report
New account entry
Quote and reservation entry
Delivery/ Will Call
Payment application on reservations
Credit card processing fees
Customer Discounts
Account Payment
Overbooking process
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Duties, Responsibilities, Skills & Procedures
The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators have to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly. Here are the most essential duties and responsibilities:
To assist Sales Team to grow Revenue.
Assist with existing clients and have the ability to quickly establish rapport with Clients.
Learn products and services to identify product needs with Client base.
Provide exceptional Customer Service Skills by being passionate in what you do.
Strong work ethic, self-motivated and perform at a high level.
Must be a team player with a positive attitude and willingness to go the extra mile.
Excellent organizational and time management skills with the ability to follow through and prioritize multiple tasks.
Attention to Detail when preparing quotes, proposals and able to effectively communicate to others in a positive manner.
Enthusiastic and confident communicator with a great face to face and phone personality and active listening skills
Proficient in current business computer programs, social media apps and written communication.
Must be an Energetic, Creative, Outgoing, Friendly, Professional, Confident and passion driven Individual. Able to take direction and be a quick study on products and procedures. Able to provide exceptional customer service and ensure end to end customer satisfaction.
Professional and stylish attire is required.
Present a Professional Attitude and Appearance
Must have dependable transportation.
Travel required as needed.
White Door Events is a drug free workplace.
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Opportunities
As we continue to grow other positions will be needed to manage the growth and we welcome those that want to grow to take on these other positions they are qualified for.
These opportunities are for those that want to grow personally and be part of building a great organization.
White Door Events intends to grow geographically and with product expansion.
White Door Events is driven by excellence both in service and quality of products.
In the Event management side the below shows a ladder of opportunity
EVENT MANAGEMENT
EVENT COORDINATOR (ENTRY LEVEL)
EVENT MANAGER
SR. EVENT MANAGER
Job Type: Full-time
Pay: $50,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Retirement plan
- Vision insurance
Experience:
- Events management: 2 years (Preferred)
- Customer service: 2 years (Preferred)
Work Location: In person
Salary : $50,000 - $70,000