Administrative Assistant

Administrative Assistant - Transportation Department

Job Description:

TheAdministrative Assistant will provide vital support to the Transportation Department by managing day-to-day administrative tasks, maintaining accurate records, coordinating schedules, and assisting with communication across teams. This position will also help streamline office operations, improve efficiency, support internal controls, and provide reliable assistance to managers and staff in key areas of the business.

Whitaker Construction, founded in 1953, has over 69 years of experience in the heavy civil and underground utility construction industry. Whitaker, an ESOP (Employee Stock Ownership Plan) company, has become one of the largest contractors in the intermountain area with more than 400 employees and nearly 50 crews. We perform sanitary sewer, storm drain, culinary water, irrigation, earthwork, roadway construction, dams, landfills, natural gas pipelines, industrial piping, and telecommunication projects primarily in Utah, Idaho, Nevada, Wyoming, Colorado, and Oregon.

Responsibilities & Duties:

• Champion Whitaker Construction's Vision, Mission, and Core Values in every action and decision you are a part of:Value Safety, Embrace Ownership, Be Honorable, and Elevate Team!
• Provide administrative support to the transportation department managers and staff, including scheduling meetings, preparing correspondence, and maintaining records.
• Answer and route phone calls, emails, and other communications in a professional and timely manner.
• Assist in preparing reports, presentations, and other business documents as needed.
• Maintain filing systems (electronic and paper) ensuring information is organized and easily accessible.
• Help track deadlines, follow up on outstanding items, and ensure projects remain on schedule.
• Assist with purchasing office supplies, coordinating vendors, and processing expense reports.
• Coordinate meetings, travel arrangements, and company events as needed.
• Assist with maintaining compliance records and documentation.
• Provide backup support to other administrative staff as necessary.
• Perform other duties as assigned.

Qualifications & Skills:

• High school diploma or equivalent required; associate or bachelors degree preferred.
• Minimum of 12 years of administrative experience, preferably in a construction, business, or office setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision while supporting a team environment.
• Attention to detail and accuracy in all work.

Physical Requirements:

• Able to sit, type, and perform computer work for long periods of time.
• Frequent use of hands and fingers for computer entry.
• Able to see, talk, hear, stand, and walk.
• Able to perform occasional bending, lifting, and reaching.
• Occasionally lift up to 25 pounds.

Whitaker Construction offers an exceptional benefit package including:

• Employee Stock Ownership Plan (ESOP). Employees earn shares in the company All employees have ownership in the company and its success
• Competitive wages
• Health, Dental, Vision, Life, Short Term Disability, Supplemental Insurance
• 401(k) and Match
• Vacation
• Paid Holidays
• Paid Personal Days
• Quarterly Incentive Program (profit sharing)
• Referral Bonuses
• Employee Assistance Program (EAP)

Reasonable Accommodation Statement

The ADA defines reasonable accommodation as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer.

Whitaker Construction is an equal opportunity employer. Whitaker will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the basis of race, creed, color, national origin, or sex.

Women and minorities are encouraged to apply.