What are the responsibilities and job description for the Purchasing Associate position at Whisha?
MISSION
Enhance and accelerate the transition of coffee from a commodity product to a specialty item.
POSITION
Purchasing Associate
Pay
$26-$30 per hour
JOB SUMMARY
The Purchasing Associate at Whisha provides essential administrative support to the Purchasing team to
ensure efficient procurement processes. This role focuses on clerical tasks such as maintaining accurate
records, coordinating routine communications with regional teams, and order management. This
individual helps ensure compliance with established purchasing procedures by assisting with
documentation and data entry. Success in this role requires a highly organized individual with strong
attention to detail, excellent communication skills, and the ability to multitask effectively.
This position requires on-site presence in Greenbrae, CA for the first 90 days of employment and
training, after which it will transition to a hybrid schedule.
RESPONSIBILITIES
1. Purchase Order Management:
Review and confirm purchase orders with warehouse teams, ensuring accurate conversions
and timely receipt
Communicate with suppliers to track delivery schedules and resolve any order discrepancies
Monitor order calendars and provide suppliers with visibility into upcoming placements
2. Regional Coordination & Compliance:
Partner with regional teams to gather purchasing needs and coordinate procurement
activities
Serve as the main contact for regional purchasing inquiries, ensuring smooth
communication between teams and suppliers
3. Tracking & Reporting:
Maintain accurate records of purchase orders, delivery timelines, and vendor performance
Identify and address order issues or delays, escalating as needed to ensure timely fulfillment
Prepare and share regular reports and order status updates with internal teams
4. Invoice Reconciliation:
Verify that purchase orders, invoices, and payments align in the system for timely and
accurate processing
Support accounting by resolving vendor payment, freight, or credit discrepancies
Whisha: 31 Industrial Way, Greenbrae, CA 94904
5. Item Maintenance:
Review, update, and maintain system data to reflect current costs, pricing, and item status
(e.g., discontinued or out of stock)
REQUIRED SKILLS/ABILITIES
1 Experience in purchasing, procurement, or supply chain operations
2 Strong communication and interpersonal skills, with the ability to build relationships with vendors
and internal teams.
3 Highly organized and detail-oriented, with the ability to manage multiple priorities and meet
deadlines
4 Proficient in Microsoft Excel, Google Sheets, and procurement software (Cin7 preferred).
RECOMMENDATED EDUCATION AND EXPERIENCE:
Bachelor's degree in business, Supply Chain Management, or a related field.
Experience in purchasing, procurement, or supply chain operations
SCHEDULE- 9:00 AM 5:00 PM
JOB TYPE -Full time
LOCATION -Hybrid
REPORTING STRUCTURE -Reports directly to the Purchasing Coordinator
BENEFITS- Health, Dental, and/or Vision; 401(k)
Salary : $26 - $30