Administrative Assistant

At Wheeling University, you’ll find more than just a workplace — you’ll join a mission-driven community that lives by values of leadership, service, faith, integrity, and excellence. As an employee, you’ll be part of a university that is committed to integrating learning, research, and outreach within its Catholic tradition, seeking to develop not only competent professionals, and also socially responsible citizens. Wheeling promotes close student-faculty connections and encourages all members to grow both intellectually and ethically, to serve with compassion among diverse communities, and to lead by example. In such an environment, your work will matter — your contributions help sustain a culture where academic rigor, moral purpose, and service to others are more deals --they are daily actions and practices.

Wheeling University seeks qualified applicants for an Administrative Assistant that is available immediately.  Successful candidates must be committed to the academic success of the students and be able to support and promote the University's Mission.

Responsibilities:

• General receptions duties such as answering student questions, greeting and directing visitors, answering phones and processing mail.
• Establishes computerized record maintenance by creating new files, preparing follow-up data, preparing weekly reports, monitoring email and assisting with related departmental activities.
• Develops and maintains a working level of proficiency with computer software and performs daily office activities such as composing and editing correspondence, communicating with advisory boards, completing surveys, processing purchase orders and invoices.
• Maintains departmental files and records for all associated programs.
• Prepares and maintains external departmental agreements and lists and updates materials as needed.
• Responsible to create and maintain accreditation documentation for the assigned departments.
• Assists with departmental academic activities. 
• Assists admissions committees with interviews and correspondence to applicants
• Event planning and implementation.
• Database management for assigned departments and university systems in general. 
• Collect, identify, date and store documentation for the department and compliance area as mandated by the Compliance Program and ensure certification and qualifications are maintained per position description.

• Associates Degree is required; Bachelor’s degree is preferred
• Two years of related experience
• Experience in higher education is preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple tasks and priorities.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated attention to detail and accuracy in work.
• Ability to work independently and as part of a team.
• Must be able to walk, remain in a stationary position for extended periods, move about the office or athletic field/area, and lift/carry up to 20 pounds
• Must have the ability to work additional hours as needed to complete assigned projects or special events

EEO Statement:

Wheeling University is an Equal Opportunity Employer. We are committed to creating and sustaining a diverse, inclusive, and welcoming community for all faculty, staff, and students. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. We value the unique contributions that individuals bring to our campus and believe that diversity of perspectives enriches our academic and work environment.