Marketing Communications Coordinator

Communications Coordinator

Responsibilities

Reporting to the Director of Web and Graphic Design, the Communications Coordinator provides administrative communications support for the Marketing Communications team of Wheaton College. This position is 30 hours per week and pays $22-$25/hr.

Duties

• Maintain the online events calendar on wheaton.edu using 25Live. Edit and approve incoming events.
• Promote Wheaton events on local events websites.
• Compile and distribute a roundup of weekly news stories using public relations software. Prepare and email weekly stakeholder mailing with the Weekly News Update.
• Monitor Media Relations and Marketing Communications phone and email inboxes.
• Provide administrative support to Chief Marketing Communications Officer.
• Monitor, maintain, and prepare budget with the Chief Marketing Communications Officer.
• Provide administrative support to Chief Marketing Communications Officer and others during media crises. Includes logging and tracking constituent feedback, screening/forwarding calls from media.
• Partner with Registrar to upload and maintain graduate lists and Dean’s List on Wheaton.edu.
• Create and maintain current media contact lists in Meltwater or current PR software.
• Maintain Media Relations’ pages on wheaton.edu, including the online Calendar of Events and Wheaton in the News.
• Fulfill campus orders for name badges and other materials, maintaining relationships with suppliers and campus clients. Responsible for various MarCom administrative tasks such as ordering office supplies, maintaining staff contact list, planning office celebrations, maintaining department software and periodical subscriptions, and managing department equipment inventory.
• Receive and distribute department mail.
• Maintain a working knowledge of MS Office Suite, 25Live, web content management systems, Meltwater or current PR software. Perform other duties as assigned.

This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned.

Qualifications

• Bachelor of Arts Degree
• Proven writing and proofreading skills, and sound editorial judgment.
• Journalism background preferred.
• Strong interpersonal and communication skills.

Physical Requirements

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 10 pounds.

FLSA Status – Exempt

As a Christ-centered community, Wheaton College faculty and staff must affirm the College’s Statement of Faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton’s Community Covenant, modeling these commitments for the Christian formation of our students. Wheaton College faculty and staff also support the Christ-Centered Diversity Commitment which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion, justice and unity.

Updated: 05.22