What are the responsibilities and job description for the Accounts Receivable Clerk position at Whalen LLC?
Location: San Diego, CA (Otay Mesa area)
100% onsite in office
Contract
Accounts Receivable Clerk:
The Accounts Receivable Clerk is responsible for accurate, complete, and timely Accounts Receivable processes and functions in a fast-paced, high-volume furniture industry environment. The successful candidate will interface with operations and customer service regarding invoice processing and will interface with customers for proper maintenance of the account and customer aging. The Accounts Receivable Clerk will also provide general support services to the accounting and finance department for monthly/year-end closings and audits.
The ideal candidate will be open to changing business needs and possess a willingness to learn new skills. Able to work independently and as a team to meet department goals. Also, able to prioritize and manage time effectively to meet given deadlines.
Accounts Receivable Essential Functions:
- Post customer payments by recording wire and check transactions.
- Cash Application/matching to invoices
- Verify validity of account discrepancies by obtaining and investigating information from sales team, vendor agreements and contracts, customer service department, and from customers.
- Resolves valid or authorized deductions by entering adjusting entries.
- Dispute invalid or unauthorized deductions by following pending deductions procedures.
- Resolves collections by examining customer payment plans, payment history, credit line.
- Summarizes receivables by maintaining notes in the customer database
- Protects organization's value by keeping information confidential.
- Accomplishes accounting and organization mission by completing related results as needed.
- Provide weekly forecasting of AR receivables as well as a monthly pre-close forecast.
- Navigate multiple customer portals (pull data, analyze data, create & monitor dispute claims).
Skills and Requirements:
- Requirements include accounting experience, knowledge of accounting policies, practices, and systems, as well as spreadsheet applications. Two (2) or more years related experience in high transaction volume experience in Corporate Accounts Receivable.
- Must be multitask oriented and ability to focus when completing highly repetitive tasks, which requires a high degree of accuracy to meet service level commitment and established deadlines.
- Detail oriented, accurate and analytical
- Independent critical thinking skills, able to identify issues timely that need to be escalated to management
- Excellent written and verbal communication skills are necessary.
- Require a bachelor’s degree in Accounting, Business or Business Administration or related job experience
- Must have advanced knowledge of MS Office (Outlook, Word, Excel) including VLOOKUP and Pivot tables.
- Working knowledge and experience with MS Dynamics 365 a plus
- Experience working with "Big Box" customer accounts is preferred
- Letter of Credit experience desired
Pay: $22.00 - $24.00 per hour
Physical Setting:
- Office
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Accounting: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
Work Location: In person
Salary : $22 - $24