Project Accounting Specialist

Overview

We are seeking a Project Accounting Specialist with 2 years of experience to join our Finance and Accounting team in the Corporate office at West Palm Beach, FL.

This role offers the opportunity to develop technical accounting skills, deepen project financial expertise, and partner closely with project leadership. You’ll have a front row seat to the company’s varied disciplines and interesting projects, while playing a critical role in project financial analysis and operational support.

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond.

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player and want to shape your community, apply to join our WGI team today!

WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program.

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Responsibilities

• Project Setup and Contract Review Interpret contract language to extract key financial data for accurate project setup in the ERP system.  Ensure completeness and compliance with WGI standards.
• Project Invoicing and Client Billing Prepare, review, revise as needed, and finalize invoices.  Distribute them through various methods with appropriate supporting documentation.  Respond to client inquiries related to billing, invoicing, and Certificates of Insurance.
• Project Financial Management Partner with Project Managers to resolve accounting issues such as budget variances, time and expense transfers, and unbilled revenue.  Prepare and maintain sub-consultant agreements. Review sub-consultant invoices for accuracy, contract compliance, and proper documentation prior to PM approval.
• ERP Data Maintenance and Project Controls Review project validation reports and update records to ensure accurate setup across all areas of the ERP system.  Maintain financial integrity and support effective project controls throughout the project life cycle
• Month-End Close and Revenue Recognition Assist with month-end closing activities, including support of revenue recognition in accordance with company policy and applicable accounting standards.
• Ad Hoc Projects Perform special projects and other responsibilities as assigned

Qualifications

• Bachelor’s degree in accounting, business administration, or related field strongly preferred (Associate’s degree plus relevant experience and working knowledge of key project KPIs may be considered)
• 2 years of experience in project related functions preferred in the engineering, construction, or professional services industry
• Strong organizational skills and attention to detail with accuracy
• Ability to prioritize and multi-task
• Strong analytical skills
• Exceptional interpersonal, verbal, and written communication skills
• Ability to collaborate with other team members to achieve high quality work products
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience with project-based ERP systems (BST a plus) and client invoicing portals (e.g., CITS or similar platforms) preferred

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visas.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work is performed in an office setting.  Hand-eye coordination is necessary to operate a computer, keyboard, and mouse.  The use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams.  While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel, or operate objects, tools, or controls reach with hands and arms, speak, and hear.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

If you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled.

WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.

All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.

All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.