Project Coordinator

Founded in 2007, Ward Getz & Associates LLC (WGA) is a Texas based professional consulting firm that has steadily grown in a competitive market by consistently delivering exceptional quality and service. Our success is rooted in the belief that creative design drives successful projects and that strong collaborative relationships with municipalities, permitting authorities, and local and state agencies lead to tangible results throughout the development process. Our diverse project experience spans industrial, commercial, large mixed use developments, hospitality, healthcare, education, municipal infrastructure, and both multifamily and single family residential projects. From preliminary feasibility studies to full scale design, we are committed to providing value through innovative and cost effective solutions tailored to each project's unique needs. With four established offices across Texas in Houston, The Woodlands, Austin, and San Antonio, and with remote team members located throughout the United States, WGA continues to expand its reach while maintaining a strong local presence.

Responsibilities

We are seeking a detail-oriented and organized Project Coordinator to support our civil engineering projects. This role is critical for ensuring smooth project execution through effective permit tracking, schedule management, and administrative support. The ideal candidate will work closely with project managers and engineering teams to facilitate communication, track deadlines, and maintain project documentation.

• Monitor and track permit submissions and renewals.
• Follow up with the Texas Commission on Environmental Quality (TCEQ) on permit status and updates.
• Keep the project team informed about upcoming permit deadlines.
• Maintain and monitor project timelines to ensure adherence to deadlines.
• Act as a schedule enforcer, ensuring timely submissions for the Facilities Department.
• Assist in the preparation of proposals by gathering necessary information and follow defined processes.
• Oversee project schedules, tracking progress and identifying any potential issues.
• Prepare letters, reports, meeting packets, and invoice summaries as required.
• Control and report on project schedules to ensure that deadlines are consistently met.
• Ensure all project deadlines are met through proactive monitoring and communication.
• Maintain the integrity of schedules, monitor project progress, and address issues as they arise.
• Perform other duties as assigned to support project operations.
• Assist and support project managers with administrative tasks and coordination efforts.
• Prepare presentations to update senior management on project progress and demonstrate project value, depending on skillset.
• Provide comprehensive administrative support to the project team.
• Create and maintain comprehensive project documentation, plans, and reports as needed.
• Provide support to the front office in The Woodlands.
• Availability to work a portion of the week in our Houston office, as needed.
• Assist with quality assurance and quality control tracking for projects.
• Prepare agendas for team meetings to facilitate effective communication.

Qualifications

• Bachelor’s degree in Civil Engineering, Project Management, or a related field preferred.
• Previous experience in project coordination or administrative roles, preferably in civil engineering, public works, or construction.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in project management software and Microsoft Office Suite.
• Ability to manage multiple tasks and prioritize effectively.

EEO STATEMENT

WGA, LLP is committed to providing equal opportunity to all qualified applicants and its employees. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.

NOTICE TO THIRD PARTY AGENCIES: Please note that WGA, LLP does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, WGA, LLP will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, WGA, LLP explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of WGA, LLP.