Accountant

About the Role

The accountant will perform a variety of clerical accounting tasks and provide day-to-day general support to the accounting function. This position will be based in our Canton, Michigan office and will report directly to the Accounting Manager.

Responsibilities

Perform all Accounts Payable (AP)/Accounts Receivable (AR) related functions including:

Accounts Payable:

• Monitor Concur software and assign AP invoices to appropriate employees for approval
• Ensure that correct GL accounts are listed on invoices being processed
• Ensure documentation is complete with appropriate authorization and supporting material prior to processing payment
• Enter AP invoices into Sage (accounting system), place invoices on hold when appropriate authorization is not in place, track status throughout payment process, enter AP invoice details on individual PO logs
• Monitor accounting email for AP past due invoices and respond to emails with payment status
• Complete approved AP payments for vendors weekly with checks signed and mailed accordingly
• Upload positive pay data for weekly checks to the bank

Accounts Receivable:

• Create AR invoices based on received order acknowledgements
• Enter AR invoices into Sage (accounting system), verify costs on PO log, ensure costs are entered on AR invoice, ensure correct commission percentage is entered on the PO logs, add AR invoice to individual PO logs, enter AR invoices into customer portals as required
• Review AR for past due invoices, reaching out to customer’s accounting contacts for status updates on past due invoice payment, and maintaining current AR account balances

Other Duties:

• Compile, sort, save and maintain AP/AR records in an orderly fashion including check log
• Run AP/AR and cash receipt reports on a weekly basis for management review
• Record business transactions, including charges and refunds
• Prepare and maintain various AP/AR or bank reconciliations for posting to the General Ledger
• Meet with Sales team to verify all information for revenue/cost and project status on PO logs are up-to-date and accurate
• Ensure sales commissions are accounted for accurately by understanding the commission structure, reconciling commission amounts and ensuring accurate recognition for each job
• Add new vendors into Vendor Master file
• Research/Register for Sales Tax: Ensure tax exemption certificates are on file for customers and are up to date. Assist with sales tax filings (monthly/quarterly) per state requirements.
• Determine and record monthly accruals by identifying missed expenses, ensuring accurate recognition, and reviewing accrual entries each month for completeness and accuracy
• Process and review employee expense reports to ensure compliance with company policy, verify accuracy and ensure accounted for in a timely manner
• Ensure general ledger reconciliations are accurate and complete by verifying account balances, investigating discrepancies and maintaining proper supporting documentation
• Assist in month/quarter/year-end close as requested
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in finance or accounting
• 2 or more years of relevant work experience
• GL system experience is a plus
• Possesses strong written & verbal communications, organizational and interpersonal skills
• High degree of attention to detail
• Commitment to continuous improvement
• Basic math skills to calculate figures and amounts such as discounts, interest, and percentages
• Excellent time management/prioritization skills with strong multitasking abilities
• Strong ability to generate respect and trust from staff and external stakeholders (customers, vendors) along with the ability to work collaboratively with staff/colleagues to create a results-driven, team-oriented environment
• Proficient with Microsoft Office Suite, particularly in Excel
• Strong desire to learn and grow professional skills for future developmental opportunities within accounting function