Project Coordinator & Accounting Specialist

Westwood Curtis is a Jackson, Wyoming-based heavy civil contractor specializing in underground utility infrastructure including water, sewer, and storm systems. As our workload continues to grow, we are building out the internal team and systems needed to support long-term operational excellence. This is an opportunity to join a company that is actively investing in its people, processes, and future.

Position Overview

The Project Coordinator & Accounting Specialist plays a key supporting role in both the financial and operational sides of the business. Working closely with the Office Manager and Sr. Estimator / Operations Manager, this person helps keep accounting functions accurate and current while ensuring projects are well-documented and communications flow smoothly between field and office.

The ideal candidate is organized, dependable, and comfortable working across both accounting and construction administration tasks. A strong accounting foundation is essential, and experience in construction or a project-based environment is a plus.

Core Responsibilities

Accounting & Financial Support

• Support accounts payable and receivable processes, including invoice tracking and vendor follow-up
• Maintain accurate bookkeeping records and assist with transaction entry in QuickBooks
• Assist with client billing coordination and timely invoice preparation
• Help track job cost coding and ensure project expenses are properly documented
• Support monthly reconciliation and financial reporting as directed
• Assist with compliance documentation including lien waivers, certificates of insurance, and municipal contract requirements

Project Coordination & Documentation

• Prepare and manage project submittals, transmittals, and documentation packages
• Maintain organized project files, drawings, revisions, and as-built documentation
• Coordinate project communications between office staff, field crews, and clients
• Support safety documentation and compliance tracking across active projects
• Assist the Sr. Estimator / Operations Manager with administrative project needs as they arise

Qualifications

• 2 years of bookkeeping or accounting experience required
• QuickBooks proficiency required
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Experience in construction or a project-based industry strongly preferred
• Ability to read and interpret basic project documents a plus
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities and communicate clearly across field and office teams
• Positive, team-oriented attitude and willingness to pitch in where needed

What We Offer

• Competitive compensation - $65,000 - $85,000 based on experience
• A stable, full-time role with a growing company
• Expanded responsibility and growth opportunity as Westwood Curtis scales
• A collaborative team environment that values reliability, attention to detail, and doing things the right way