Human Resources Specialist

Reports to:      Director of Human Resources

Position Summary:

The HR Specialist (Talent & Benefits) is a dynamic role that provides critical support across various HR functions, including talent management, onboarding, benefits administration, HRIS management, compliance, and general HR support. This individual will work closely with the Director to ensure efficient HR operations, maintain compliance, and contribute to employee engagement and organizational success. The role will be integral in coordinating talent acquisition, managing employee benefits, and supporting key HR processes.

Jey Responsibilities:

Talent Management & Recruitment:

• Oversee the full employee lifecycle, including recruitment, onboarding, and offboarding.
• Manage job postings, candidate screenings, interview scheduling, and the hiring process.
• Facilitate new hire onboarding to ensure smooth integration and an exceptional employee experience.
• Collaborate with leadership to address talent gaps and recommend retention strategies.
• Assist in performance management processes, including performance reviews and employee development initiatives.
• Support employee engagement initiatives and training programs.

Benefits Administration:

• Coordinate employee benefits programs (Medical, Dental, 401(k), FSA, COBRA, etc.).
• Assist with annual open enrollment and employee benefits inquiries.
• Ensure compliance with ACA, ERISA, HIPAA, and other benefits-related regulations.
• Audit insurance premium payments and manage COBRA eligibility and processing.

Compliance & HR Administration:

• Ensure compliance with FLSA, OSHA, EEOC, FMLA, ADA, and other employment laws.
• Maintain and update employee records and HR documentation in accordance with legal and company requirements.
• Assist in processing leave requests, FMLA, ADA accommodations, Workers Compensation, and disability benefits.
• Assist with conducting workplace investigations and recommend corrective actions when necessary.
• Support audits and compliance reviews, ensuring accurate documentation and reporting.

HRIS Management & Reporting:

• Manage HRIS data entry and updates, ensuring accuracy and confidentiality of employee information.
• Maintain personnel files and ensure proper documentation of HR processes.
• Generate HR-related reports for leadership, compliance audits, and decision-making.
• Assist in data analysis and reporting related to benefits utilization, talent acquisition, and employee engagement.

Payroll Support & General HR Support:

• Support Payroll Accountant on request. 
• Maintain and audit time and attendance systems, ensuring compliance with wage and hour laws as directed.
• Provide general administrative support to the HR department, including filing, report generation, and record-keeping.

Requirements:

• Experience: 5 years of HR experience, with a strong focus on recruitment, talent management, payroll, compliance, and benefits administration.
• Technical Skills: Proficiency in ADP Workforce Now and Microsoft Office Suite, especially Excel.
• Knowledge: Strong understanding of employment laws and HR best practices.
• Communication: Excellent verbal and written communication skills.
• Organization: Strong attention to detail and ability to manage multiple tasks effectively.
• Language: Spanish bilingual is required.
• Education: High school diploma or GED required; additional HR certification or coursework preferred.

Physical Demands:

• This position involves standard office activities, including sitting, standing, walking, bending, and lifting up to 50 pounds.

Accommodation for Disabilities:

• The company is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA).

Equal Employment Opportunity (EEO) Statement:

• The company is an equal-opportunity employer and encourages applications from individuals of all backgrounds, regardless of race, color, gender, sexual orientation, disability, or any other status protected by law.

Background Checks & Drug-Free Workplace:

• Employment is contingent upon successful completion of a background check and, if required, a drug screening.

Limitations & Disclaimer:

• This job description outlines general responsibilities and requirements but is not exhaustive. Duties may be adjusted as needed to support business operations. Employment is at-will and may be terminated by either party at any time, with or without cause, in compliance with applicable laws.