(Bilingual Preferred) Office Assistant for Property Management

We are seeking a dynamic and highly organized Office Assistant to join our property management team! This vital role involves supporting daily office operations, managing administrative tasks, helping residents, vendors, and prospects by ensuring a smooth workflow across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to the overall success of our organization.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and providing exceptional customer service.
• Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office and Google Workspace.
• Handle calendar management, scheduling appointments, and coordinating meetings efficiently.
• Assist with office management tasks such as filing, organizing documents, and maintaining office supplies inventory (also handling various leasing tasks)
• Provide administrative support to various departments by preparing documents, PO's, violations, proofreading communications, and managing client correspondence.
• Facilitate effective phone communication with clients, vendors, and team members while demonstrating professional phone etiquette.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Strong computer literacy with excellent typing speed and data entry skills.
• Experience with multi-line phone systems and handling high-volume calls confidently.
• Bilingual abilities are a plus for effective client communication in diverse environments.
• Knowledge of office management procedures, clerical tasks, filing systems, and organizational skills.
• Excellent organizational skills with the ability to prioritize tasks efficiently using time management techniques.
• Previous office experience in administrative roles like front desk or personal assistant positions is preferred.
• Ability to demonstrate professionalism through phone etiquette, proofreading accuracy, and customer support excellence.

Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative career while making a meaningful impact every day.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18