What are the responsibilities and job description for the Special Education Clerk position at Westport Community Schools?
Special Education Clerk - School Year Position - Westport Middle High School1.Maintains confidentiality in all matters.2.Follows the special education clerk duties as written in the WCS Special Education Procedure Manual. 3.Places, receives, and routes incoming telephone calls regarding special education issues, meetings and services. 4.Completes tasks in compliance with Special Education regulations and timeframes required for all activities in the IEP process.5.Uses the special education software program to maintain accurate student information and updated entries of DESE special education codes; create reports and spreadsheets; and to complete and/or assistance in the completion of IEP forms and documents as indicated. 6.Monitors each students IEP process on a spreadsheet which tracks all IEP activities, deadlines and documentation requirements and informs the Special Education Director prior to falling into non-compliance if it appears that times lines will not be met.
7.Maintains ongoing communication with special education contacts and other school staff to ensure that all relevant persons are informed of IEP activities in accordance with regulations and local procedures. 8.Updates the administrative data sheet and changes in provider information annually before the beginning of the upcoming school year and as needed during the school year.9.Schedules special education Team meetings for referred and eligible students within appropriate timeframes, making direct contact with parents to promote attendance, and documents efforts to obtain participation.10.Provides notices and IEP documents to parents and teachers and other Team members in accordance with local procedures.11.Maintains ongoing communication with special education contacts to ensure the completion of all IEPs and related documentation including progress reports and distributes and files copies in school and central office individual student files according to local procedures. 12.Distributes the completed IEP, placement and related documents to parents, as required by regulation. 13.Monitors parent responses, and follows procedures to document efforts to secure missing signatures and consent to evaluate.
14.Distributes accepted IEPs, amendments and related documents to sped contacts and monitors the distribution by the sped contact to all other relevant staff in accordance to local procedure.15.Informs the sped contact in writing of rejected or partially rejected IEPs and stay-put services which remain in effect.16.Maintains and appropriately files individual student IEPs and related documents in the special education central office, ensuring all documents are included, attached to the IEP as required, and presented in order beginning with the current year.17.Maintains school-based individual confidential record folders as required by regulation for special education students.18.Coordinates with school-based clerk to obtain information on incoming and transferring out special education students.19.Ensures accuracy and validation of special education DESE codes in student record management system for school year reporting periods. 20.Participates in scheduled training and other staff development opportunities provided for special education clerks. 21.Regular, reliable attendance.22.Performs other relevant tasks as related to specific age groups and as assigned.
7.Maintains ongoing communication with special education contacts and other school staff to ensure that all relevant persons are informed of IEP activities in accordance with regulations and local procedures. 8.Updates the administrative data sheet and changes in provider information annually before the beginning of the upcoming school year and as needed during the school year.9.Schedules special education Team meetings for referred and eligible students within appropriate timeframes, making direct contact with parents to promote attendance, and documents efforts to obtain participation.10.Provides notices and IEP documents to parents and teachers and other Team members in accordance with local procedures.11.Maintains ongoing communication with special education contacts to ensure the completion of all IEPs and related documentation including progress reports and distributes and files copies in school and central office individual student files according to local procedures. 12.Distributes the completed IEP, placement and related documents to parents, as required by regulation. 13.Monitors parent responses, and follows procedures to document efforts to secure missing signatures and consent to evaluate.
14.Distributes accepted IEPs, amendments and related documents to sped contacts and monitors the distribution by the sped contact to all other relevant staff in accordance to local procedure.15.Informs the sped contact in writing of rejected or partially rejected IEPs and stay-put services which remain in effect.16.Maintains and appropriately files individual student IEPs and related documents in the special education central office, ensuring all documents are included, attached to the IEP as required, and presented in order beginning with the current year.17.Maintains school-based individual confidential record folders as required by regulation for special education students.18.Coordinates with school-based clerk to obtain information on incoming and transferring out special education students.19.Ensures accuracy and validation of special education DESE codes in student record management system for school year reporting periods. 20.Participates in scheduled training and other staff development opportunities provided for special education clerks. 21.Regular, reliable attendance.22.Performs other relevant tasks as related to specific age groups and as assigned.
Salary : $43,927 - $57,449