What are the responsibilities and job description for the Accounts Payable Clerk position at Westphal & Company?
JOB SUMMARY:
The Accounts Payable Clerk is responsible for the timely and accurate processing of vendor purchase orders and invoices. This position is also responsible for processing payments to all vendors and other entities. This position will work closely with the Controller to ensure all payments are made accurately and in a timely manner.
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QUALIFICATIONS AND EXPERIENCE
- Associate Degree in Accounting, or equivalent education/experience
- 2-5 years professional experience, construction industry preferred
- Excellent attention to detail
- Professional written, verbal, and interpersonal communication skills required
- Accounting skills * Working knowledge of Microsoft Office
- Independently motivated, strong work ethic, operates with integrity * Excellent multi-tasking and organizational skills
- Ability to thrive in a fast-paced environment, working well under pressure with minimum supervision
- Ability to handle sensitive and confidential information
- Ability to work well in a collaborative environment
ESSENTIAL DUTIES:
Understand and uphold company policies, as well as maintain competency in the procedures, work instructions, and other documentation required for safely, effectively, and correctly performing the duties specified below.
Purchase Orders
- Enter purchase orders either electronically or manually assuring accuracy related to jobs, account postings, and items
- Review purchase orders to ensure the remaining costs are accurate
- Close purchase orders as required
Vendor Invoices
- Receive and process vendor invoices matching them with related purchase orders and coding them to appropriate jobs and accounts
- Assist with the resolution of disputed invoices
- Determine the proper posting of invoices without a purchase order
Cash Disbursements
- Process and ensure delivery of payments to all vendors by check or ACH
- Assure payments are made within discount terms when available
Vendor Statements
- Receive and review vendor statements for past due invoices
- Resolve past due or disputed invoices
General/Misc.
- Provide backup for co-workers as required, including limited telephone duties
- Assist with other duties as needed
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, manipulate, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment: Work is performed in an office environment with low to moderate noise levels. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This position reports to the Madison office and attendance in the office is required.
Westphal & Company is an Affirmative Action/Equal Opportunity employer and Government contractor. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Job Type: Full-time
Pay: From $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $23