Basketball Coordinator

Job Description – Basketball Coordinator

Employee Status:                          Part-Time / Seasonal

Employee Classification:             Hourly Non-exempt

Employee Category:                     Support

Reports to:                                     Sports Ministry Director

Date Revised:                                November 24, 2025

Position Summary

The Basketball Coordinator is responsible for the overall administration, coordination, and implementation of Basketball programs within the Sports Ministry of Westover Hills Church. This position supports the mission of Westover Hills by providing high-quality athletic programming that promotes Christian values, fosters community engagement, and serves as a vehicle for outreach and discipleship. The Basketball Coordinator ensures operational excellence, effective volunteer management, and the integration of ministry objectives into all program activities.

Essential Duties and Responsibilities

• Plan, organize, and oversee all soccer-related programming, including seasonal leagues, tournaments, clinics, and special events.
• Develop and maintain game schedules, practice schedules, and field assignments.
• Manage program operations including registration, rosters, facilities, and equipment.
• Recruit, train, and supervise volunteer coaches, referees, and program staff; provide ongoing leadership and support.
• Ensure that all programs are conducted in a safe, inclusive, and Christ-centered environment.
• Integrate spiritual development into programming through devotionals, prayer, and intentional relationship building.
• Maintain accurate program records, including registration data, volunteer information, and budget documentation.
• Oversee program finances, including fee collection, budget tracking, and resource allocation.
• Communicate effectively with participants, parents, volunteers, and church staff regarding program expectations, schedules, and updates.
• Collaborate with other Sports Ministry staff and Westover Hills ministries to align programming with the overall mission of the church.
• Promote volleyball ministry opportunities through church channels, community outreach, and strategic partnerships.

Skills Needed to Succeed

• Commitment to the mission, vision, and values of Westover Hills Church.
• Demonstrated knowledge of volleyball rules, strategies, and coaching practices.
• Prior experience in sports program management, coaching, officiating, or related leadership roles preferred.
• Strong organizational and administrative skills, with the ability to manage multiple priorities.
• Effective leadership and interpersonal skills for recruiting, training, and motivating volunteers.
• Excellent communication skills, both written and verbal.
• Ability to work flexible hours, including evenings and weekends, in accordance with program requirements.
• Demonstrated spiritual maturity and commitment to modeling Christ-like character.

Work Environment and Physical Requirements

• This position requires both office, indoor, and outdoor field work in varying weather conditions.
• Must be able to lift, carry, and set up equipment weighing up to 40 lbs.
• Requires the ability to stand, walk, and engage in physical activity for extended periods.

General Requirements

• Agreement with the doctrines and statement of faith of the Assemblies of God.  See https://ag.org/Beliefs/Statement-of-Fundamental-Truths for detailed information.   
• Serving on a church staff places a person in a ministry context. This necessitates personal integrity, moral godliness, spiritual attitude, a serving heart, and spiritual excellence. (Eph.4:25-32; 5:1-7, 15-18; Phil. 4:8-9; 2:14; Gal. 5:19-21)
• Extend the heart and spirit of the church, and ultimately the Lead Pastor.
• Respond with respect, loyalty, confidentiality, compassion, and care.
• As a representative of the church both during specified work hours and personal time, model and guard Westover Hills culture in word and deed, fully supporting the values and ministry initiatives above personal preferences.
• Demonstrate a history of financial generosity in the local church.
• Maintain healthy and friendly relationships, conducting oneself in a professional manner with other employees, volunteers and vendors.
• Foster high standards of excellence, efficiency, and professionalism.
• Be a team player and work well with others.
• Demonstrate the ability to be creative and do what is needed to accomplish the mission.
• Prefer a fast and flexible work environment.
• Demonstrate strong communication skills.
• Detail oriented, thriving on product excellence.
• A proactive work ethic includes a self-motivated drive for efficiency and organization.
• Commitment to the notion of servanthood, humility, and flexibility in the exercise of responsibilities.
• Ability to plan and pace oneself to meet deadlines with quality.
• Quick and creative problem solver; able to manage last-minute changes.
• Ability to multitask several projects at one time. 
• Willingness to work outside normal business hours should the project at hand require. 

Equal Employment Opportunity:

Westover Hills Church is an equal opportunity employer, and all applicants are considered without regard to race, sex, national origin, age, marital status, or disability. As a religious organization, Westover has the right to hire in accordance with our religious beliefs.

Westover Staff Core Values:

• Trust - Trust builds team. We give it and guard it.

• Communication - We communicate accurately and often. Feedback sharpens focus.
• Ownership - We own the mission. Bringing our best honors God and inspires people.
• Team First - Advancing the team is most important. We set others up for success.
• Servanthood - Servant leaders build influence. We are thoughtful, respectful, and teachable.
• Innovation - We are Spirit-led innovators. We prioritize spiritual values and practice flexibility.
• Fun - There's nothing better than serving God with people you love. Let's laugh freely and celebrate often.

Next Steps:

Complete and submit the job application posted online and include your resume.