What are the responsibilities and job description for the Clerk/Business and Industry Center position at Westmoreland County Community College?
Position Information
Position Title
Clerk/Business and Industry Center
Division
Advancement & Community Engagement(DIV)
Department
Makerspace
Job Description
Position Overview
This position is responsible to perform general clerical duties in support of the overall operation of the Business and Industry Center.
Essential Job Functions
Essential Job Functions
- Act as a receptionist, including greeting visitors, scheduling appointments, and distributing mail to appropriate workforce personnel. Answer multi-line telephones, take messages, and forward them to appropriate personnel. Answer general questions for students, staff, and visitors.
- Assist potential Makerspace members and workforce trainees in completing required paperwork.
- In the absence of the Director, open and lock MADE and workforce spaces during day and evening shifts.
- Perform general record-keeping and prepare routine documents and correspondence for students, instructors, and staff.
- Prepare and assist in maintaining student and other records and related filing.
- Use online tools to facilitate registration for workforce events and programming.
- Process supply orders for distribution to makers.
- Process membership and related payments, including certification registration.
- Follow the purchasing process for supplies and materials needed for the operation of the center.
- Receive and/or process forms for students, staff, and instructors including, but not limited to, employment paperwork, certification testing, inquiry forms, and registrations.
- Work with the team to support the daily operations of the center.
Other Job Functions
- Operate office equipment and troubleshoot and resolve any problems.
- Maintain up-to-date with professional credentials, best practices, and current disciplines including continued educational requirements through certifications, seminars, training programs, etc.
- Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.
- Attend all required meetings and training.
- Perform additional grade-level support duties as assigned.
Required Qualifications
- High school diploma or equivalent required.
- PA Child Abuse History Clearance, PA Criminal Record Check Clearance, and FBI Federal Criminal History Record Clearance are required.
Preferred Qualifications
- 1-year work experience providing clerical support in a business office setting preferred.
- Prior work performance must have met or exceeded appropriate work standards.
Physical Demands
Physical Demands:
- Prolonged sitting
- Frequent standing/walking or otherwise moving around department/campus
- Repetitive finger/hand movements
- Occasional lifting up to 20 lbs
- Occasional bending
Audible Demands:
- Ability to communicate orally and hear conversation
Visual Demands:
- Use of computer and internet/internet-based systems
- Reading and preparing documents, reports, presentations, etc.
Environmental Conditions:
- Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.
Hazards:
- Minimal risk of injury or work-related illnesses.
Salary
$12.97/hour
Schedule Days/Hours
Tuesday - 11am-5pm, Wednesday - 11am-5pm, Thursday - 10am-5pm
Posting Detail Information
Posting Number
S-2023-283-P
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Job Open Date
10/14/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Please have your current resume, a cover letter, and information for three professional references available to provide with your application.
Advertising Summary
Salary : $13