Administrative Assistant/Human Resources

Position Details

Position Information

Position Title Administrative Assistant/Human Resources

Division Human Resources(DIV)

Department Human Resources

Job Description

This position will remain posted until filled, however first consideration will be given to applicants who apply by April 17, 2026.

The desired start date for this position is June 2026.

This position is responsible for providing administrative assistance and support to the Executive Director/Human Resources and to the Human Resources team.

Essential Job Functions

• Assist the Human Resources team with recruitment activities including communicating with applicants and new employees, scheduling interviews, scheduling conference rooms, conducting reference checks, tracking pre-employment requirements, and processing eligible candidate reimbursements.
• Review and process paperwork for new hires and employee retirements, resignations/terminations, etc.
• Maintain accurate employee data in College systems including ERP , ATS , and LMS .
• Submit required payroll information and authorizations promptly; ensure proper documentation is filed and maintained in personnel file
• Issue employee ID badges as needed.
• Prepare, track, and submit required reports including the Pennsylvania new hire report; data enter and track all employee clearances and provide regular updates to the Executive Director/Human Resources.
• Initiate and monitor the activation/deactivation processes to assign/terminate ERP user rights, College e-mail addresses, and office technology equipment.
• Assist with managing vacation accruals and personal/sick day allocations using the ERP system.
• Prepare, distribute, and monitor employee probationary and annual performance evaluations, escalating concerns as needed.
• Assist in the preparation of the annual notice of appointment for the WCCCPA and Administrative staff, newly hired employees, and summer contracts for WCCCPA employees.
• Update and maintain accurate seniority lists.
• Prepare reports and other information for the Board of Trustees meetings as requested.
• Assist the Executive Director/Human Resources with workflow including scheduling appointments and meetings, maintaining calendars, handling correspondence/mail, and preparation of documents and reports. Provide accurate communications regarding daily activities and the status of work assignments.
• Schedule and prepare meeting documents. Attend and record minutes/notes of meetings as required.
• Serve as Recording Secretary for the HR Governance Committee.
• Accurately prepare and process correspondence, documents, forms, and reports.
• Maintain an efficient, organized filing system.
• Provide general human resources office support and assistance to faculty, staff, and any other visitors. Expedite matters requiring attention to the appropriate personnel.
• Assist with the coordination of professional development activities, departmental events, and projects.
• Perform job duties in accordance with College policies and procedures; adhere to bargaining unit agreements as applicable.
  
  

Required Qualifications

• Associate’s degree in Human Resources Management, Business Management, or closely related field required
• A minimum of two years of relevant work experience required, preferably in a Human Resources department
• Proficiency in Microsoft Word, Microsoft Excel, and Google suite products required
  
  

Knowledge, Skills, And Abilities

• Efficient typing and proofreading skills.
• Excellent verbal and written communication skills.
• Effective critical thinking skills.
• Demonstrated skill in planning, writing, organizing, drafting, and editing written documents.
• Ability to handle sensitive and complex issues consistently, confidentially and professionally.
• Excellent organizational skills, including the ability to prioritize multiple work assignments and manage multiple tasks in a constantly changing work environment while paying attention to detail.
• Ability to work independently.
• Ability to work collaboratively and effectively with a diverse population.
• Ability to consistently provide excellent service delivery.
  
  

Preferred Qualifications

• General knowledge of employment laws and labor relations preferred
• Related work experience in a unionized environment preferred
• Related work experience in higher education preferred
  
  

Physical Demands

• Prolonged sitting
• Frequent standing/walking or otherwise moving around campus
• Repetitive finger/hand movements
• Occasional lifting up to 10 lbs.
• Occasional bending, reaching, twisting, etc.
  
  

Salary $17.67/hour (minimum)

Schedule Days/Hours Monday, Tuesday, Wednesday, Thursday, Friday

Posting Detail Information

Posting Number S-2023-244-P

Number of Vacancies 1

Desired Start Date 06/01/2026

Position End Date (if temporary)

Job Open Date 03/25/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Please have your resume, cover letter, transcripts (optional) and information for three professional references to provide with your application.

PLEASE NOTE : This position will remain posted until filled, however first consideration will be given to applicants who apply by April 17, 2026.

The desired start date for this position is June 2026.