Mailroom Clerk

Anticipated hiring: mid-August

Westminster School, one of the leading independent boarding schools in the country, is a diverse, close-knit community of approximately 190 employees and 430 male and female students (seventy-five percent boarding, twenty-five percent day students) set on a 200-acre campus in Simsbury, Connecticut. Since its founding in 1888, Westminster School has been committed to the core values of community, character, balance, and involvement. Our motto describes our community – “virtute et numine” – by Grit & Grace.

General Summary

The Mailroom Clerk is responsible for processing all incoming and outgoing mail for the school in a timely manner. This is a part-time 20-hour per week position with hours of Monday 12pm-4pm, Tuesday-Friday 12:30pm-3:30pm, and Saturday 9am-1pm, 10 months per year (mid-August through mid-June). Periodic coverage over summer months will also be required. The Mailroom Clerk reports directly to the Director of Facilities & Security Operations.

Primary Duties and Responsibilities

• Sorts incoming mail by department, employee, and student to ensure timely distribution.
• Sorts interdepartmental mail including notices and memoranda.
• Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine. Also serves as point of contact for service calls.
• Processes and weighs outgoing mail.
• Maintains records of receipt, mailing dates, and other required information.
• Replenishes postage on the postage meter as needed.
• Stocks supplies needed for the mailroom.
• Provides back-up mailroom support for afternoons and Saturdays as needed.

Job Qualifications

• High School diploma required. Three to five years of related experience required.
• Good communication skills.
• Basic understanding of operating instructions and processes for machines.
• Basic understanding of or the ability to learn locations and organizational structure of the school.
• Must be highly organized and detail oriented.
• Basic understanding of postage rates and regulations.
• Ability to correctly sort and distribute large amounts of mail.
• Ability to understand and follow written and oral instructions.
• Must be able to keep information confidential as appropriate.
• Must be able to lift up to 50 pounds at times.
• Must be positive and get along with visitors, vendors, students, and colleagues.

To Apply

This is a non-exempt (hourly) position that offers a competitive pay rate; this position is not benefits-eligible. To apply, please send a cover letter and resume to the Director of Human Resources, Pamela Daly, at pdaly@westminster-school.org.

Westminster School is an Affirmative Action Equal Opportunity Employer and encourages applications from candidates of color. Westminster School reaffirms its long-standing nondiscriminatory policy and employs individuals of any race, religion, sexual orientation, gender identity, or national origin to all the rights, privileges, programs, and activities generally accorded or made available at Westminster. Westminster does not discriminate in its hiring, educational policies, admissions policies, scholarship programs, or athletic and other school-administered programs.

Job Type: Part-time

Work Location: In person