What are the responsibilities and job description for the Facilities Coordinator position at Westminster Manor?
Position Summary:
The Facilities Coordinator is responsible for overseeing the daily maintenance, safety, and appearance of the facility and grounds. This position ensures the building remains safe, functional, clean, and compliant with all applicable regulations while supporting a comfortable and welcoming environment for residents, families, staff, and visitors.
Facility Maintenance & Operations
- Coordinate and oversee routine maintenance and repair of the building, equipment, and grounds.
- Conduct regular facility inspections to identify maintenance needs, safety concerns, and operational issues.
- Respond promptly to maintenance requests and prioritize work orders appropriately.
- Ensure preventive maintenance schedules are followed for all systems and equipment.
- Coordinate outside contractors and vendors for repairs, inspections, and projects.
- Maintain facility appearance including landscaping, parking areas, lighting, and common areas.
Safety & Compliance
- Ensure compliance with all local, state, and federal regulations related to facility operations and safety.
- Assist with fire drills, emergency preparedness procedures, and safety training.
- Monitor and maintain life safety systems including fire alarms, extinguishers, emergency lighting, and generators.
- Maintain required documentation, inspection records, and maintenance logs.
- Report safety hazards immediately and implement corrective actions.
Environmental Services Coordination
- Work collaboratively with housekeeping and facilities staff to maintain cleanliness standards.
- Monitor inventory and ordering of maintenance and facility-related supplies.
- Assist in managing waste disposal, recycling, and infection control practices as applicable.
Vendor & Project Management
- Obtain quotes and coordinate service agreements with vendors and contractors.
- Assist with facility improvement projects and renovations.
- Monitor contractor performance and ensure work is completed according to expectations and timelines.
- Support efforts to control operational and maintenance costs.
Resident & Staff Support
- Maintain positive working relationships with residents, families, staff, and visitors.
- Address facility-related concerns professionally and efficiently.
- Assist departments with room setups, equipment moves, and operational support as needed.
Qualifications
- High school diploma or equivalent required.
- Experience in facility maintenance, building operations, or related field preferred.
- Basic knowledge of plumbing, electrical, HVAC, carpentry, and general maintenance practices.
- Ability to operate maintenance equipment and tools safely.
- Strong organizational, communication, and problem-solving skills.
- Ability to prioritize tasks and respond to emergencies appropriately.
- Valid driver’s license preferred.
Physical Requirements
- Ability to stand, walk, bend, lift, and perform physical labor throughout the workday.
- Ability to lift up to 50 pounds.
- Ability to work indoors and outdoors in varying conditions.
Work Environment
- Works in a residential healthcare/community living environment.
- May be required to respond to after-hours maintenance emergencies.
Pay: $18.50 - $22.50 per hour
Benefits:
- 401(k)
- Employee assistance program
- Paid time off
Work Location: In person
Salary : $19 - $23