What are the responsibilities and job description for the Legal Administrative Assistant position at Westlake?
Position Summary
Serves as a key member of the legal team, primarily providing assistance and support to the legal staff.
Duties And Responsibilities
Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.
Serves as a key member of the legal team, primarily providing assistance and support to the legal staff.
Duties And Responsibilities
- Receive and review legal invoices submitted through Legal Tracker and email.
- Code and route invoices for approval.
- Verify invoices for compliance with company billing guidelines.
- Enter invoice data into SAP using the correct vendor, cost center, GL account, and any applicable project codes.
- Track invoice status (submitted, in review, approved, rejected) and follow up as needed.
- Reconcile invoice records between Legal Tracker and SAP to ensure consistency (amounts, vendors, matter numbers, and payment status).
- Work directly with vendors to resolve issues (e.g., missing W‑8/W‑9, non-payment, lost invoices).
- Work with appropriate departments to resolve cost center issues (e.g., charges posted to an incorrect cost center).
- Assist with settlements and monthly or quarterly accruals.
- Prepare quarterly expense reports by running and compiling reports from SAP and Legal Tracker.
- Provide general office support, including correspondence and expense reports.
- Comply with all company policies and procedures.
- Support the company’s goal of continuous improvement, including reviewing areas of responsibility for process improvement opportunities.
- High school Diploma required. Additional college or business school is preferred.
- Minimum of 3 years in an administrative, accounting, or legal support role.
- Prior experience with SAP required.
- Experience with matter and invoice management (e.g., Serengeti/Legal Tracker) strongly preferred.
- Solid MS Office skills, especially Excel and Outlook.
- Strong organizational skills and ability to follow standardized processes.
- Effective written and verbal communication skills, able to work professionally with attorneys, support staff, finance, accounts payable, and outside law firms.
Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.