Administrative Clerk

SUMMARY

This position responsible for day-to-day clerical and administrative duties to support effective and efficient operation of the department. The incumbent assists Human Resources and serves as back-up clerk in the absence of the Payroll Clerk.

DUTIES AND RESPONSIBILITIES

May include, but are not limited to, the following:

• Maintain accurate and up-to date files, records and documentation.

• Maintain integrity and confidentiality of files and records

• Provide clerical support to department, including scheduling meetings and assisting Plant Manager as necessary

• Assist with onboarding and off-boarding of employees

• Send out communications to employees regarding employee hires, movement and funeral announcements as necessary

• Enter and track requisitions in system; order lunches, supplies and other items as directed

• Serve as back-up for payroll functions including entering of daily timecards, processing, answering employee questions, fixing processing errors.

• Assist with planning and execution of special events, organization wide meetings, employee recognition events, holiday parties and other meetings as assigned.

• Track absences in system and alert department of any issues

• Comply with Company Safety Policies and Procedures

• Perform other related duties as required and assigned

EDUCATION, EXPERIENCE AND QUALIFICATIONS

High School Degree as a minimum but prefer an associate’s degree in accounting and/or business with previous experience in payroll/HR.

Proficiency with Microsoft Office products (Outlook, Word and Excel) and the ability to develop a high level of proficiency on the plant’s and Corporate payroll computer systems including attention to detail.

The ability to work with very little supervision, problem solving, organization and prioritizing skills, respond to multiple questions and request for information and effective communications and interpersonal skills.

Ability to work well in a team environment, including cross-functional teams.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office. Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc. May also result in exposure to outside elements and may require usage of stairs and elevators. Travel including air travel or auto travel may occasionally be required.

Westlake Management Services, Inc. is proud to offer equal employment opportunities to qualified applicants to join our company and to succeed as members of our team regardless of race, religion, color, national origin, ancestry, disability, genetic information, marital status, gender, gender identity, sexual orientation, age, veteran status, or any other characteristic protected by law.