What are the responsibilities and job description for the HR Coordinator position at Westin La Paloma Resort and Spa?
The Temporary Part-Time HR Coordinator plays a key role in supporting the Human Resources team by managing recruitment, onboarding, and a variety of administrative and compliance processes that are vital to smooth hotel operations. This position ensures efficiency, accuracy, and confidentiality across all HR functions while fostering a positive and supportive environment for all associates.
HOW YOU?LL SHAPE THE EXPERIENCE & FUTURE
- Manage the full-cycle recruitment process, including job postings, candidate sourcing, screening, scheduling interviews, conducting reference checks, and coordinating onboarding.
- Conduct engaging New Hire Orientations, ensuring all associates receive a warm and informative welcome.
- Support and track FMLA, ADA, and other leave-of-absence requests, maintaining compliance with all applicable laws and policies.
- Maintain employee records and HR systems, ensuring accuracy, confidentiality, and compliance with company and legal standards.
- Prepare and analyze reports such as time and attendance, new hires, terminations, and transfers.
- Assist in policy implementation and communicate HR updates to department leaders and associates.
- Provide day-to-day HR support by addressing associate questions and concerns with professionalism and discretion.
- Coordinate HR office operations including supplies, nametags, uniforms, and employee recognition programs.
- Assist with employee engagement activities, recognition events, and other HR initiatives that support a positive work culture.
- Perform other duties as assigned to support the HR team and overall business goals.
- Other duties as assigned.
KEY STRENGTHS FOR SUCCESS
- Strong organizational and administrative skills.
- Ability to manage confidential information with discretion.
- Excellent communication and interpersonal abilities.
- Detail-oriented with strong data and reporting skills.
- Collaborative team player with problem-solving mindset.
PROFESSIONAL EXPERIENCE
- 2?3 years of Human Resources experience, preferably in hospitality or a fast-paced service environment.
- Knowledge of FMLA, ADA, and general HR compliance practices.
- Experience with applicant tracking systems (ATS) and HRIS platforms preferred.
- Exceptional organizational skills with the ability to handle multiple priorities and deadlines.
- High level of professionalism, confidentiality, and attention to detail.
- Strong interpersonal skills and the ability to build positive relationships across departments.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Bilingual (English/Spanish) preffered ? strong written and verbal communication skills in both languages.
ACADEMIC BACKGROUND
- Associate?s or Bachelor?s degree in Human Resources, Business Administration, or a related field required; equivalent combination of education and relevant experience will be considered.
- PHR, SHRM-CP, or HR-related coursework/certification a plus.
WHAT YOU CAN EXPECT
- Employee discount program