Human Resources Coordinator

Company Description

Adjacent to the Las Vegas Convention Center and just one block from the world-famous Las Vegas Strip, the legendary Westgate Las Vegas Resort & Casino provides a fun, challenging and rewarding work atmosphere. Help create remarkable guest experiences at our world-class resort, which features a lively casino that is home to the world’s largest Race & Sports Book; incredible restaurants, nightlife, and live entertainment; and the convenience of a Las Vegas Monorail station onsite for easy access to the Las Vegas Strip. As part of Westgate Resorts, recognized by U.S. News as one of the Best Companies to Work For, you’ll be joining a team committed to excellence and creating unforgettable vacation experiences and supporting your career growth where you are or at 60 resorts across the company.

Job Description

We are seeking a detail-oriented HR Coordinator in Las Vegas to support our Human Resources operations by delivering exceptional customer service to both internal team members and external candidates. This full-time, on-site HR role in Vegas is hiring immediately and plays a critical role in managing the employee onboarding lifecycle, HR administrative processes, and compliance documentation. The ideal candidate will ensure a seamless hiring experience by coordinating new hire processing, conducting background checks, and maintaining accurate employee records in HR systems such as Kronos and Image Quest.

What Will You Be Doing?

• Review and process employment applications (paper and online) daily; route qualified candidates to TMS/HR Generalists
• Support full-cycle employee onboarding, including background checks, E-Verify, drug screening, and onboarding paperwork
• Perform timekeeping functions using Kronos for assigned departments
• Conduct employment reference checks and verify rehire eligibility
• Serve as primary HR customer service contact for walk-ins, candidates, and team members
• Facilitate new hire orientation sessions and ensure completion of required documentation
• Process employee updates including name changes, direct deposit, benefits enrollment, and lifestyle changes
• Maintain compliance with federal regulations by auditing and managing Form I-9 documentation
• Manage personnel file transfers for team members moving between locations
• Scan and upload documents into Image Quest, ensuring accurate and timely recordkeeping
• Ensure same-day scanning and documentation processing
• Prepare materials for job fairs and recruiting events
• Administer pre-employment skills testing
• Process and code employment-related invoices for approval
• Coordinate conference room scheduling, vendor visits, and internal postings (including closed-circuit TV communications)
• Maintain inventory of HR forms and supplies
• Assist with special projects and HR administrative tasks as assigned

Qualifications

• Experience: 3–6 months of HR, administrative, customer service, or onboarding support experience preferred
• Education: Certificate from a college/technical school OR equivalent combination of education and experience
• Technical Skills:
  • Experience with HRIS systems (Kronos preferred)
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher)
  • Experience with document management systems such as Image Quest preferred
• Core Competencies:
  • Strong attention to detail and organizational skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Excellent customer service and interpersonal communication skills
  • Ability to handle sensitive and confidential HR information
  • Strong work ethic and team-oriented mindset

Additional Information

Why Westgate?  

• Comprehensive Health Benefits – Medical, Dental, and Vision Coverage
• Paid Time Off – Vacation, Sick, and Personal Time to Recharge
• Paid Holidays
• 401(k) with Generous Company Match to Support Your Future
• Daily Pay – Access Your Earnings When You Need Them
• Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance
• Wellness Programs to Support Your Well-Being
• Flexible Spending Accounts (FSA)
• Tuition Assistance to Help You Grow Your Career
• Military Leave
• Employee Assistance Program (EAP) – Support When You Need It Most
• Life, Disability, Accident, Critical Illness, and Hospital Insurance
• Pet Insurance for Your Furry Family Members
• Loyalty Program – Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More
• Low-Cost Gym Membership
• NEW! David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents
• Career Growth and Advancement Opportunities
• Community Involvement – Give Back and Make an Impact

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice.