Attendance/Registrar

• Position Type:
  Secretarial/Clerical/Registrar
  
• Date Posted:
  10/16/2026
  
• Location:
  Westfield Middle School
  
• Date Available:
  11/02/2026

WESTFIELD MIDDLE SCHOOL 6th Grade Campus
REGISTRAR / ATTENDANCE SECRETARY

Supervisor: Principal

Terms: 247 days/year, 7.5 hours/day

Essential Functions:

Attendance Secretary

• Assist the Adminstration with attendance, discipline and suspension notifications.
• Act as liaison to the Hamilton County Juvenile Detention Center in assuring that school work is provided for incarcerated students.
• Post period by period student attendance in PowerSchool. Update as needed from attendance line, sign-in/out sheet and clinic.
• Run daily attendance report for absences and tardies. Follow up with phone calls to parents for absent students. Complete tardy slips and forward to the Principal.
• Compile information for students requesting prearranged absences (which is for other educational activity requests) and forward to the principal for approval.
• Send out weekly attendance letters.

Registrar

• Process all transcript request, ESSR requests and letter of recommendation from counselor(s).
• Maintain student database for all student requests.
• Update and maintain PoweSchool student database.
• Maintain records for current and withdrawn students.
• Maintain Special Education records.
• Process report cards.
• Assist Director in maintaining course information in PowerSchool.
• Work with Administrator(s) to compile information and complete state reports.
• Prepare mailing for the Governor/CHIPS data to the IDOE.
• Process transcripts and maintain user abilities on the DOCUFIDE website.
• Update and maintain diploma types in PowerSchool database.
• Process social security paperwork for students.
• Process withdrawn student records requests.
• Maintain student permanent records.
• Prepare graduate and withdrawal files for archiving.

Qualifications Skills and Abilities:

• Must be dependable, professional and able to maintain confidentiality.
• Possess interpersonal skills.
• Ability to plan, organize and problem solve.
• Knowledge of various software programs.
• Excellent telephone techniques.
• Ability to communicate effectively orally and in writing.
• Ability to complete reports, research and/or computed data and record results in a clear , concise manner.
• Ability to plan, organize, and evaluate office operations to maintain efficient and effective work flow.

To apply, please go to: wws.k12.in.us